TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Brian Ambrose, Community Services Director
PREPARED BY: Brian Crawford, Senior Program Manager - Parks & Recreation
SUBJECT:
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Change Order for Gametime Tot Lot Equipment Purchase
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RECOMMENDATION
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Authorize the City Manager to approve a change order for $12,948.91 to Gametime Purchase Order No. P03649.
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PRIOR ACTION/VOTE
On May 16, 2023, the City Council approved Purchase Orders for Landscape Structures, Inc., Gametime, Michael Baker International, and Anser Advisory for $1,658,659 to purchase tot lot equipment, engineering design services, and management services (Vote: 5-0).
On August 15, 2023, the City Council adopted Resolution No. 23-4699, approving the Fiscal Years 2023/24 to 2027/28 Capital Improvement Plan (Vote: 5-0).
CITY COUNCIL GOAL
Coordinate and deliver responsive, effective community services.
BACKGROUND
Staff is planning projects to construct new tot lot playgrounds at three (3) parks where none exist today and replace tot lot equipment at six (6) additional locations. Part of the process was ordering new equipment so that engineering designs could be completed and ensuring that tot lot equipment was in the City’s possession before construction.
In May 2023, the City Council approved a purchase order to one of the City’s tot lot equipment providers, Gametime, in the amount of $1,017,752.87. Due to higher-than-expected shipping and equipment storage costs, a change order to the purchase order in the amount of $12,948.91 must be made to pay the outstanding invoices to Gametime. No additional invoices for tot lot equipment are expected.
FISCAL IMPACT
Sufficient funding is available in Landscape & Lighting District 21 and 19 Reserves to cover the additional shipping and equipment storage costs.
ATTACHMENTS
1. Purchase Order Invoice Summary