TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Rosa Vega, Executive Services Director
PREPARED BY: Rachel Guerrero, Executive Assistant - City Manager
SUBJECT:
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Approve Amended Agreement with ClearGov Inc. for Digital Budget Book, Capital Budgeting, Transparency, and Strategic Planning Software
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ABSTRACT
Staff recommends approving a four (4) year agreement with ClearGov Inc. to add the Strategic Planning module to the City's existing ClearGov platform (i.e., Digital Budget Book, Capital Budgeting, and Transparency software). The module will centralize strategic planning, align Council goals with departmental work plans and budgets, improve performance tracking, and enhance public transparency. The fiscal impact of adding the Strategic Planning module to the exiting ClearGov platform is $66,062.23, including a one-time setup and prorated subscription costs for Fiscal Year (FY) 2025/26. Funds are available in the FY 2025/26 Operating Budget. In conclusion, ClearGov Strategic Planning module provides the best value and integration with current systems, supporting operational efficiency and fiscal transparency.
RECOMMENDATION
recommendation
Approve a four year service agreement with ClearGov Inc.,
to add the Strategic Planning module for a total amount not to exceed $66,062.23; and
Authorize the City Manager, and/or his designee, to execute the ClearGov Service Order/Agreement.
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PRIOR ACTION/VOTE
On August 19, 2025, the City Council approved the Agreement with ClearGov Inc. for Digital Budget Book, Capital Budgeting, and Transparency Software (Vote: 5-0).
STRATEGIC ALIGNMENT
The City Council's goal of maintaining a high performing organization that values fiscal sustainability, transparency, accountability and organizational efficiency is associated with this administrative priority.
DISCUSSION
The City of Murrieta (City) has modernized its budget development and financial transparency processes by using ClearGov's Di...
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