TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Cristal McDonald, City Clerk
PREPARED BY: Angela Martin Van der Baan, Records Manager
SUBJECT:
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Memorandum of Understanding for Use of the Government Portal for Electronic Document Recording
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RECOMMENDATION
recommendation
Approve a Memorandum of Understanding between owner Counties and Government Participants for the use of the Secure Government to Government Portal for electronic recording for a term of five (5) years, with the option to extend the agreement for no more than one additional year; and
Authorize the City Manager to execute the Memorandum of Understanding.
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PRIOR ACTION/VOTE
None.
CITY COUNCIL GOAL
Maintain a high performing organization that values fiscal sustainability, transparency, accountability and organizational efficiency.
BACKGROUND
Recording a document with the County Clerk-Recorder's Office makes it publicly accessible, establishes the priority of ownership or a claim to the property, helps create a traceable chain, and ensures a clear and verifiable history. Many legal processes and transactions require documents to be recorded to be valid and enforceable.
On September 20, 2018, the City of Murrieta (City) entered into a Memorandum of Understanding (MOU) Agreement for the use of the Statewide Electronic Courier Universal Recording Environment (SECURE), also known as the Secure Government to Government Portal (G2G). Since then, the City has utilized access to the portal to submit documents for recording where the City is one of the parties involved. The partnership facilitates the execution and expedites the recording process. The portal significantly reduces the staff time utilized to go in person to a County Clerk-Recorder office and the wait time to receive recorded documents via mail. However, there are some instances where the document requires it to be recorded in person at the County Clerk-Recorder office.
In addition to submitting a docu...
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