TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Diego Chavez, Administrative Services Director
PREPARED BY: Diane Kohanyi, Management Analyst
SUBJECT:
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Agreement Renewal with Brightly Software, Inc. for Computerized Maintenance Management Software
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RECOMMENDATION
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Authorize an agreement renewal with Brightly Software, Inc. (formerly Dude Solutions, Inc.) for Computerized Maintenance Management Software in the amount of $44,491.56 for Fiscal Year 2024/25;
Authorize the City Manager to execute all necessary documents for services for an additional two fiscal years, 2025/26 and 2026/27; and
Authorize using the Sourcewell Cooperative Contract 090320-SDI to procure the services from Brightly Software, Inc.
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PRIOR ACTION/VOTE
On August 20, 2019, the City Council adopted Resolution No. 19-4143, entering into agreements with Dude Solutions, Inc. and its affiliate, Smartware Group, Inc., for computerized maintenance management software and a facility and parks condition assessment (Vote: 4-0-1)1.
CITY COUNCIL GOAL
Maintain a high performing organization that values fiscal sustainability, transparency, accountability and organizational efficiency.
BACKGROUND
Since 2019, the City of Murrieta (City) Public Works and Engineering Department has used a comprehensive Computerized Maintenance Management System (CMMS) provided by Dude Solutions, Inc. (Attachment 1). On March 8, 2022, Dude Solutions, Inc. changed its name to Brightly Software, Inc. and provided the City of Murrieta with a certified certificate of amendment regarding the name change.
The CMMS combines several functions into one platform, including asset inventory, geographic information system integration to track asset locations, vendor management, work order management, maintenance scheduling, long-term capital forecasting, and a reporting module. The Public Works and Engineering Department has leveraged the CMMS to manage the maintenance of a wid...
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