TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Cristal McDonald, City Clerk
PREPARED BY: Angela Martin Van der Baan, Records Manager
SUBJECT: Citywide Records Management Program Update and Adoption of
Records Retention Schedule
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RECOMMENDATION
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Adopt Resolution No. 23-4719 entitled: A Resolution of the City Council of the City of Murrieta, California, Rescinding All Prior Records Retention Resolutions and Policies and Adopting a Records Retention Schedule; and
Direct the City Clerk to develop a Records Management Administrative Policy upon approval of Resolution No. 23-4719.
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PRIOR ACTION/VOTE
On October 6, 2009, the City Council adopted Resolution No. 09-2377, amending the City's records retention/disposition schedule (Vote: 4-0-1).1
On July 6, 2010, the City Council adopted Resolution No. 10-2544, amending the City's records retention/disposition schedule (Vote: 5-0).2
On January 17, 2012, the City Council adopted Resolution No. 12-2862, amending the City's records retention/disposition schedule (Vote: 5-0)3.
On July 7, 2015, the City Council adopted Resolution No.15-3389, amending the City's record retention/disposition schedule and authorizing updates to the schedule without further action by the City Council (Vote: 5-0).4
On August 7, 2018, the City Council adopted Resolution No.18-3957, adopting City Council Policy 100-29, providing guidelines on retaining and destroying records (Vote: 5-0).5
CITY COUNCIL GOAL
Maintain a high performing organization that values fiscal sustainability, transparency, accountability and organizational efficiency.
BACKGROUND
Legal Authority, Standards, and Best Practices
The City Clerk's duties and responsibilities prescribed by Chapter 2, of Part 3, of Division 3, of Title 4 of the California Government Code, and the ordinances and resolutions of the City Council, include serving as the official custodian of all City of Murrieta (C...
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