TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Brian Ambrose, Community Services Director
PREPARED BY: Brian Crawford, Senior Program Manager - Parks & Recreation
SUBJECT:
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Pickleball Courts Design Services Change Order
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RECOMMENDATION
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Approve a change order for Purchase Order P04153 to NV5, Inc., for pickleball court design services at Alderwood Park for $65,615, plus a 10% contingency of the total purchase order amount.
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PRIOR ACTION/VOTE
On June 4, 2024, the City Council adopted Joint Resolution No. 24-4745, approving the Capital Improvement Plan Budget for Fiscal Years 2024/25, approving the Fiscal Years 2024/25 to 2028/29 Capital Improvement Plan, authorizing the operating transfers for various funds; and authorizing the use of Unassigned Fund Balances and Committed Fund Balances (Vote: 5-0).
CITY COUNCIL GOAL
Coordinate and deliver responsive, effective community services.
BACKGROUND
Per guidance provided by the City Council on July 2, 2024, City staff has begun the process of designing and constructing pickleball courts at two (2) locations: Alderwood Park and Firefighters Park.
The City's engineering design consultant, NV5, Inc. (NV5), which has an on-call agreement with the City for engineering services, submitted a design proposal for each location. The proposal for designing two courts at Firefighters Park totals $24,820, and a purchase order (PO) P04153 was issued to NV5 to start design work. NV5 has already submitted 70% of plans for review for this location.
The proposal for designing four courts at Alderwood Park was finalized and submitted in mid-August and totaled $115,794. A change order to P04153 for $50,179, increasing the PO amount to $74,999, was processed and approved under the City Manager authorization limit. This allowed the design work to begin post haste.
Staff is seeking an additional change order to the PO in the amount of $65,615 (for the balance of the proposal), w...
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