TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Diego Chavez, Administrative Services Director
PREPARED BY: Diane Kohanyi, Management Analyst - IT
SUBJECT: Ultimate Kronos Group Telestaff Renewal for Police & Fire
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RECOMMENDATION
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Approve a three-year Agreement with Ultimate Kronos Group for Police and Fire Telestaff,
with a contract amount not-to-exceed $11,904.30 for Fiscal Year 2023/24;
Authorize exemption from the City's bidding requirements; and
Authorize the City Manager to execute the agreement with UKG and all other future documents
and amendments related to this agreement, not to exceed the City Manager's signing authority.
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PRIOR ACTION/VOTE
On June 20, 2023, the City Council approved the use of the previously approved 2016 Agreement with Ultimate Kronos Group and its sole justification for Fire Telestaff (Vote 4-0).
CITY COUNCIL GOAL
Provide a high level of innovative public safety.
BACKGROUND
On April 7, 2005, the City of Murrieta (City) entered into a Software License and Service Agreement with Principal Decision Systems Interntion (PDSI) for the Police and Fire Department's Telestaff automated scheduling solution software. PDSI was acquired by Kronos on October 11, 2011; thus Kronos is the sole provider of the Telestaff software.
In 2016, the City completed a sole source justification to upgrade the software due to it reaching the end of its useful life. It would have been impractical and costly to attempt a shift to a new system that would not provide the same public safety software the City had been using for many years. On April 1, 2020, Kronos and Ultimate Software merged to create Ultimate Kronos Group (UKG). UKG is the sole provider of the TeleStaff software suite.
On June 20, 2023, the City Council approved the use of the previously approved 2016 Agreement with UKG, and its sole source justification for Fire TeleStaff, due to its expiration date of June 30, 2023. The Fire Departmen...
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