TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Kim Summers, City Manager
PREPARED BY: Jakkie Arellano, Management Analyst - Administrative Services
SUBJECT:
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On-Call Design and Installation Services for Signage Projects
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RECOMMENDATION
recommendation
Approve a five-year agreement with Motivational Systems, Inc. for on-call design and installation services for signage projects throughout the City of Murrieta facilities in an amount not to exceed $50,000; and
Authorize the exemption from bidding requirements.
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PRIOR ACTION/VOTE
None.
CITY COUNCIL GOAL
Maintain a high performing organization that values fiscal sustainability, transparency, accountability and organizational efficiency.
BACKGROUND
In 2022, the City of Murrieta began a City Hall renovation project. The project included fresh paint, new flooring, ergonomic cubicles, and office furniture. Along with the updated furniture, the previous wall d?cor and signage was updated with current branding colors and designs to create a cohesive signage program. City staff secured quotes for these projects from vendors in the region; however, they did not include design work and installation. Motivational Systems, Inc. included design at no additional fee. Using an approved sole source and under the City Manager's signing authority, City staff entered into an Agreement with Motivational Systems. The vendor began installing signs, wall graphics, and pictures throughout City Hall and the City Hall Annex, including City Council photos, the City's stated organizational values, signage to identify departments, and an employee recognition wall.
These improvements are being completed in phases, and the contract needs to be renewed. Staff recommends entering into a new agreement with Motivational Systems to maintain consistency of the new design scheme and requests an exception to the competitive bidding process. The agreement is through June 30, 2029, for a contract amount no...
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