TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Cristal McDonald, City Clerk
PREPARED BY: Kimberly Ramirez, Deputy City Clerk
SUBJECT:
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Renewal Approval with Carahsoft (DocuSign) - Digital Signature Software
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RECOMMENDATION
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Authorize the City Manager to approve the current renewal, in a form acceptable to the City Attorney, with Carahsoft - DocuSign for digital signature software, for a total not to exceed the amount of $27,450, and authorize the City Manager to issue a change order up to 10%, if needed;
Amend the Fiscal Year 2024/25 Operating Budget in the General Ledger Account 1102400-60920 by $4,550; and
Ratify a prior renewal with Carahsoft that exceeded the City Manager's contract authority by $4,377.60.
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PRIOR ACTION/VOTE
On August 6, 2019, the City Council introduced Ordinance No. 550-19, adding Chapter 2.34 of the Murrieta Municipal Code regarding electronic signatures and records (Vote: 5-0).1
On August 20, 2019, the City Council conducted the second reading and adopted Ordinance
No. 550-19 (Vote: 4-0-1).2
CITY COUNCIL GOAL
Maintain a high performing organization that values fiscal sustainability, transparency, accountability and organizational efficiency.
BACKGROUND
DocuSign is a cloud-based software that allows users to create, send, sign, and track documents electronically. It enables users to process and execute documents digitally within a secure digital environment by allowing users to create, send, sign, and track documents in envelopes from their computer, tablet, or mobile device. The software operates by placing documents in a digital envelope, which can contain up to 130 documents.
The prior City Clerk brought forward Ordinance No. 550-19 to amend the Murrieta Municipal Code to include electronic signatures as a valid and enforceable method. Originally, electronic signatures were used solely for City Council-approved documents and agreements. Since then, they are now utilize...
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