TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Diego Chavez, Administrative Services Director
PREPARED BY: Mike Amado, IT Program Administrator
SUBJECT:
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Approval of Agreements for Maintenance and Support Services and On-Call Services for the City’s Access Control System
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ABSTRACT
The City’s current agreement for access control system maintenance and support expires on October 14, 2026. Following a competitive Request for Proposals process, staff selected HCI Systems, Inc. to provide continued maintenance and support services, as well as on-call services for future access control system additions and expansions. Staff recommends the City Council approve a three-year maintenance and support agreement with HCI Systems, Inc., for $25,500 and a separate three-year on-call agreement for a not-to-exceed amount of $250,000. These agreements will help ensure the City’s access control system remains operational and can be expanded as needed.
RECOMMENDATION
recommendation
Approve a three (3) year access control system maintenance agreement with HCI Systems, Inc in the amount not-to-exceed $25,500;
Approve a three (3) year access control on-call agreement with HCI Systems, Inc. in the amount not-to-exceed $250,000; and
Authorize the City Manager to execute related orders, renewals, amendments, and administrative changes necessary to maintain the service, provided the total cost does not exceed the approved budget authority.
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PRIOR ACTION/VOTE
On December 17, 2019, the City Council adopted Resolution No. 19-4185, awarding the contract for the Closed-Circuit Television, Video Management System Software, and Access Control System Project (Vote: 5-0).
On September 19, 2023, the City Council approved a three-year agreement with American Security Group for security camera, access control support and maintenance services (Vote: 5-0).
STRATEGIC ALIGNMENT
This item aligns with the City Council goal of maintaining a high performing orga...
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