TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Kristen Crane, Assistant City Manager
PREPARED BY: Martha Samaniego, Management Analyst
SUBJECT: Lease Agreement and Site Preparation Costs for Annex Space for
City Hall
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RECOMMENDATION
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Authorize the six (6) year lease agreement with Golden Spring Capital, LLC for office space located at 24620 Jefferson Avenue, in a form approved by the City Attorney, to be executed by the City Manager;
Approve a budget appropriation from the General Fund Unassigned Fund Balance for the agreed upon lease of $97,788 for the remainder of Fiscal Year (FY) 2023/24 and $237,056 for FY 2024/25, for a total of $334,844 for the first and second year of the site lease and estimated operating expenditures;
Establish Capital Improvement Project (CIP) 21040. Approve a budget appropriation of $467,123, which includes a 10% contingency, for the one-time site preparation and furnishing costs, including office furniture, storage cabinets, information technology connections, network cabling, office equipment, paint and drywall repair, and security equipment for the leased site;
Authorize use of Measure T Facility Repair Reserves of $450,000, which funds were set aside specifically for this purpose. The balance needed for the budget establishment of $17,123 will come from Measure T's Unassigned Fund Balance; and
Authorize the City Manager or designee to execute any agreements on behalf of the City for one-time site preparation and furnishing costs, including office furniture, storage cabinets, IT connections and network cabling, office equipment, paint and drywall repair, and security equipment for a total amount not to exceed $467,123, and authorize the City Manager to execute any amendments or change orders in the amount not to exceed the contingency amount.
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PRIOR ACTION/VOTE
None.
CITY COUNCIL GOAL
Foster and promote an engaged, connected and caring comm...
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