TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Bob Moehling, Public Works Director
PREPARED BY: Garrett Strang, Civil Engineering Assistant
SUBJECT:
title
Construction Contract for the Los Alamos Road, Antelope Road, and Elm Street Pavement Rehabilitation Project, CIP No. 13047
end
RECOMMENDATION
recommendation
Award the Construction Contract for the Los Alamos Road, Antelope Road, and Elm Street Pavement Rehabilitation Project, Capital Improvement Plan No. 13047, to R.J. Noble Company in the amount of $3,377,678.35;
Authorize a 15% construction contingency of $506,651.75;
Authorize the City Engineer to approve contract change orders not to exceed 15% of the contract amount;
Approve Reimbursement Agreements with Eastern Municipal Water District and Frontier Communications;
Amend the Fiscal Year 2025/26 Capital Improvement Plan and Operating Budget to include a revenue and expenditure appropriation of $56,262.50 in Reimbursement Agreement funds (Fund 319) available for use in Capital Improvement Plan No. 13047;
Amend the Fiscal Year 2025/26 Capital Improvement Plan Budget to transfer $2,870,565.95 of Road Repair and Accountability Act of 2017 funds (Fund 307) and $543,883.07 of Gas Tax funds (Fund 306) from Capital Improvement Plan No. 08043 and into Capital Improvement Plan No. 13047;
Amend the Fiscal Year 2025/26 Capital Improvement Plan Budget and appropriate $350,000 from the Road Repair and Accountability Act of 2017 (Fund 307) unassigned Fund Balance into Capital Improvement Plan No. 13047; and
Authorize the Mayor to execute the Construction Contract and the two Reimbursement Agreements.
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PRIOR ACTION/VOTE
On April 2, 2024, the City Council accepted the CalRecycle Grant No. TRP16-23-0020 award in the amount of $145,720 from the State of California Environmental Protection Agency, ratified the execution of the agreement, amended the Fiscal Year 2023/24 Capital Improvement Plan budget to appropriate an expenditure budget into Capital Improvement Plan Project No. 13047, and amended the Fiscal Year 2023/24 operating budget to appropriate a grant revenue budget (Vote 5-0).
On June 3, 2025, the City Council approved Resolution No. 25-4836, approving the Capital Improvement Plan Budget for Fiscal Year 2025/26, and the Fiscal Years 2025/26 to 2029/30 Capital Improvement Plan, which included the Los Alamos Road, Antelope Road, and Elm Street Pavement Rehabilitation Project, Capital Improvement Plan No. 13047 (Vote 5-0).
CITY COUNCIL GOAL
Plan, program and create infrastructure development.
BACKGROUND
The Los Alamos Road, Antelope Road, and Elm Street Pavement Rehabilitation Project, Capital Improvement Plan (CIP) No. 13047, will rehabilitate Los Alamos Road from Lincoln Avenue to Whitewood Road (approximately 1.1 miles), Antelope Road from Mapleton Avenue to Scott Road (approximately 0.7 miles), and Elm Street from Jefferson Avenue to Adams Avenue (approximately 0.35 miles). Improvements will consist of removal and replacement of failing pavement structural sections, grinding/cold milling of existing asphalt, placement of asphalt rubber hot mix overlay, asphalt rubber aggregate membrane pavement interlayer, asphalt concrete dike, cold central plant recycling, utility adjustments, subgrade base treatment, geotextile reinforcement, detector loop replacement and modifications, signing and striping, and removal and replacement of concrete curb ramps and other minor concrete improvements. CIP No. 13047 is funded by the Road Repair and Accountability Act of 2017 (SB-1), Rubberized Pavement Grant Program (CalRecycle), and Utility Reimbursement Agreements.
Utility Reimbursement Agreements
As part of the pavement rehabilitation process, Eastern Municipal Water District (EMWD) and Frontier Communications (Frontier) manholes need to be adjusted to accommodate construction. Staff has negotiated Reimbursement Agreements with EMWD and Frontier to allow the City’s contractor to adjust each of the utility company’s facilities during construction and allow for reimbursement to the City for those expenses, up to $56,262.50. A summary of the agreement is as follows:
|
Reimbursement Agreement |
Reimbursable Amount |
|
Eastern Municipal Water District |
$46,862.50 |
|
Frontier Communications |
$9,400.00 |
|
Total |
$56,262.50 |
Staff recommends establishing a revenue budget for utility company reimbursement funds, accepting funds in the total amount of $56,262.50, and amending the CIP Budget to include appropriation of these funds into CIP No. 13047. At the conclusion of the project, pursuant to the agreements, the City will invoice each of the utility companies for reimbursement of the funds.
Project Bidding and Determination
The City advertised the project on June 24, 2025, and received a total of four construction bids on July 15, 2025. The basis of the bid for determining the low bidder was defined in the specifications as the sum of the total Base Bid items and the Additive Bid items. The bid results are as follows:
|
|
Bidder |
Base Bid + Additive Bid Items |
|
1. |
R.J. Noble Company |
$3,389,678.35 |
|
2. |
All American Asphalt |
$3,719,532.90 |
|
3. |
Vance Corporation |
$3,937,185.91 |
|
4. |
Nationwide Contracting Services |
$4,990,923.77 |
Bid items 69 through 73 were advertised as Additive Bid Items in order to allow EMWD, Frontier, and Southern California Edison (SCE) the option to self-perform adjustments to their facilities in lieu of reimbursing the City for the City’s contractor to perform their respective items of work. EMWD and Frontier have elected to have the City’s contractor perform the adjustments of their facilities for Additive Bid Items 69 through 72. Note that the sum of Additive Bid Items 69 through 72 does not match the sum of the Reimbursement Agreements due to contingency costs and estimated bid item values that were established prior to bid opening. SCE has elected to self-perform their own facility adjustments associated with Additive Bid Item 73. This adjustment will reduce the total contract amount to $3,377,678.35. A breakdown of the total contract award amount for the sum of the total Base Bid items and the selected Additive Bid items are as follows:
|
Bid Item Description |
Amount |
|
Total Amount Base Bid Items |
$3,346,728.35 |
|
Additive Bid Item 69: Double Adjust Manhole (EMWD) |
$15,500.00 |
|
Additive Bid Item 70: Single Adjust Manhole (EMWD) |
$8,550.00 |
|
Additive Bid Item 71: Double Adjust Manhole (Frontier) |
$3,100.00 |
|
Additive Bid Item 72: Single Adjust Manhole (Frontier) |
$3,800.00 |
|
Additive Bid Item 73: Double Adjust Manhole (SCE) |
NOT USED |
|
Total Contract Award (Base Bid + Selected Additive Bid): |
$3,377,678.35 |
The Public Works Engineering Department has reviewed the bids and determined that the item prices are consistent with today’s construction market and recommends that the contract be awarded to the lowest responsible bidder, R.J. Noble Company, in the amount of $3,377,678.35 for the Total Base Bid and Additive Bid Items 69 through 72, plus a 15% contingency of $506,651.75, for a total of $3,884,330.10.
FISCAL IMPACT
The construction contract amount to be awarded is $3,377,678.35, plus an additional 15% contingency of $506,651.75, for a total of $3,884,330.10. Funding will be available in CIP No. 13047 upon approval of the following amendments to the Operating Budget and Capital Improvement Plan Budget for Fiscal Year 2025/26.
Staff recommends:
• Transferring budget/appropriation $2,870,565.95 of SB1 Funds (Fund 307) and $543,883.07 of Gas Tax Funds (Fund 306) from CIP No. 08043 and into CIP No. 13047.
• Establishing a budget/appropriation of $350,000 in SB1 (Fund 307) unassigned fund balance into CIP No. 13047.
• Establish a revenue budget and expenditure budget/appropriation of $56,262.50 in Reimbursement Agreement funds (Fund 319) into CIP No. 13047.
ATTACHMENTS
1. Contract between the City of Murrieta and R.J. Noble Company
2. Proposal from R.J. Noble Company
3. Bid Summary
4. Reimbursement Agreement Between the City and EMWD
5. Reimbursement Agreement Between the City and Frontier
6. Vicinity Map