TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Bernard Molloy, Fire Chief
PREPARED BY: Sue Ann Herring, Assistant Management Analyst - Fire
SUBJECT:
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Trauma Intervention Program Agreement
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RECOMMENDATION
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Approve a three-year agreement with Trauma Intervention Programs, Inc., for trauma intervention counseling services retroactively effective July 1, 2024;
Authorize the exemption from bidding requirements; and
Authorize the City Manager to execute the agreement for a total not to exceed $29,400.
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PRIOR ACTION/VOTE
On June 6, 2023, the Board of Directors of the Murrieta Fire District adopted Joint Resolution No. 23-4671 et al., approving the District’s Operating Budget for Fiscal Year 2023/24 and 2024/25 (Vote: 4-0-1).
CITY COUNCIL GOAL
Coordinate and deliver responsive, effective community services.
BACKGROUND
The City of Murrieta Fire & Rescue Department has been working with the Trauma Intervention Program (TIP) since 1996 to provide trauma intervention counseling services to families experiencing a traumatic situation during an emergency incident. TIP is a non-profit group of highly trained volunteers who are dispatched, as needed, at the request of Firefighters during emergency response calls to assist victims and families experiencing trauma such as casualties, loss of loved ones, loss of housing, fire damages, emotional distress and post-trauma issues with emotional and practical support. TIP provides immediate assistance and comfort to families during the incident and continues to provide critical support with a wide range of family services after the incident.
The Murrieta Fire Department is one of several fire departments in Southern California that retains TIP’s non-profit counseling services. TIP is currently the only local agency providing non-profit, low-cost trauma services. They are highly responsive and greatly assist the firefighters in handling family emotional trauma. The annual service costs are aligned with what other local cities are paying and help to cover TIP’s operating expenses only.
Section 3.08.280 of the Municipal Code authorizes competitive bidding procedures, and requirements may be dispensed when the City Council finds that adherence to the procedures in this chapter would be inefficient, impractical, and unnecessary.
Because the contract expired, staff requests approval for the proposed agreement that started on July 1, 2024, for three years, commencing on July 1, 2024, through June 30, 2025, with two one-year options to extend. The annual cost of these services is $9,800.
FISCAL IMPACT
The Fire Department has funding available for the cost of these services in the Operating Budget for Fiscal Year 2024/25 in account number 1513520-60480 for the first year of the agreement. Subsequent years of the proposed agreement will be budgeted during the next Biennial Budget process.
ATTACHMENTS
1. Trauma Intervention Program (TIP) Agreement