TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: David Chantarangsu, AICP, Development Services Director
PREPARED BY: Jarrett Ramaiya, Deputy Development Director
SUBJECT:
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Second Amended Agreement with Architerra, Inc., for On-Call As-Needed Landscape Services
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RECOMMENDATION
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Approve a Second Amendment to an Agreement with Architerra, Inc., increasing the annual maximum contract amount for on-call landscape services to $200,000 per fiscal year through June 30, 2027;
Amend the Fiscal Year 2025/26 and 2026/27 Operating Budget as described in the Fiscal Impact section of this report; and
Authorize the City Manager to execute the Second Amendment.
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PRIOR ACTION/VOTE
On June 18, 2024, the City of Murrieta entered into an agreement for on-call, as-needed landscape plan review and inspection services with Architerra, Inc., with a maximum contract amount of $100,000 per fiscal year covering Fiscal Years 2024/25, 2025/26, and 2026/27 (Agreement) (Vote: 4-0-1).
On March 4, 2025, the City of Murrieta entered into an amended agreement for on-call, as-needed landscape plan review and inspection services with Architerra Inc., with a maximum contract amount of $150,000 per fiscal year, covering Fiscal Years 2025/26 and 2026/27 (First Amendment) (Vote: 5-0).
CITY COUNCIL GOAL
Maintain a high performing organization that values fiscal sustainability, transparency, accountability and organizational efficiency.
BACKGROUND
The Development Services Department currently has an agreement with Architerra, Inc. to provide on-call, as-needed landscape plan review and inspection services covering three (3) Fiscal Years (FY) (June 18, 2024 - June 30, 2027). Originally set at an annual limit of $100,000, the First Amendment to the Agreement was necessary to increase the amount of the Agreement by $50,000, bringing the total to $150,000 per FY. In FY 2024/25, charges for landscape services were approximately $163,000. Given the amount of new residential construction occurring within the City and in the zoning applications queue, staff anticipates that the need for on-call landscape services will be higher in the current FY. The proposed amendment increases the maximum amount of the Agreement (as amended) by $50,000 per FY, resulting in a maximum contract amount of $200,000 per FY to continue providing on-call, as-needed landscape plan review and inspections for development projects.
FISCAL IMPACT
A sufficient budget of $150,000 is available in General Ledger Account 1104400-60480 to cover the current annual contract amount. An increase in the annual contract amount by $50,000 to a total of $200,000 per year requires an amendment to the FY 2025/26 and 2026/27 as follows:
• Establish a revenue budget of $50,000 in the Charges for Services - Plan Check account (1104400-43301) and an expenditure budget of $50,000 in the Contract Services - Other account (1104400-60480).
This adjustment has no budgetary impact on the General Fund, as landscape plan review and inspection services are funded through developer/applicant deposit fees on a pass-through basis.
ATTACHMENTS
1. Second Amendment with Architerra, Inc.