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CITY OF
MURRIETA
File #: 24-1002    Version: 1
Type: Consent Calendar Status: Agenda Ready
File created: 10/30/2024 In control: City Council
On agenda: 12/3/2024 Final action:
Effective date:    
Title: Agreement with VertiGIS for GIS Software Services
Attachments: 1. ATT 1 - Agreement with VertiGIS
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TO:                                                                HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL

 

FROM:                                           Diego Chavez, Administrative Services Director

 

PREPARED BY:                      Diane Kohanyi, Management Analyst - IT

 

SUBJECT:

title

Agreement with VertiGIS for GIS Software Services

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RECOMMENDATION

recommendation

Approve an Agreement with VertiGIS for Geographic Information System (GIS) Software Services;


Authorize the Exemption from Bidding requirements; and


Authorize the City Manager to execute the agreement with VertiGIS and all future agreements and amendments related to this contract, not to exceed the City Manager’s Signing Authority.

 

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PRIOR ACTION/VOTE

On September 3, 2024, the City Council approved an upgrade to the VertiGIS software
(Vote 5-0).


CITY COUNCIL GOAL

Maintain a high performing organization that values fiscal sustainability, transparency, accountability and organizational efficiency.

 

BACKGROUND

On July 18, 2019, the City of Murrieta (City) purchased the Geocortex Geographic Information System (GIS) from Latitude Geographics Group. Geocortex integrated with City GIS data and provided staff with a framework for building and configuring web mapping applications. Geocortex was a cloud-based Software as a Service (SaaS) product. The City’s GIS division utilized Geocortex for its GIS functions and projects for various departments. Since the initial purchase, Latitude Geographics Group was acquired by VertiGIS. On September 3, 2024, the City Council approved an agreement to upgrade the software from Geocortex to a new framework called VertiGIS Studio.

 

Staff recommends renewing the software with VertiGIS (Attachment 1) for one year, from January 1, 2025, to December 31, 2025, in the amount of $16,100. The agreement may be renewed for one additional year upon written agreement of both parties. City Council approval is required because the aggregate amount of the previous agreements for this service exceeds the City Manager's procurement authority.

 

Murrieta Municipal Code Section 3.08.280(l) allows the City Manager to approve exceptions to the competitive bidding requirement for purchases involving the acquisition of information technology software and related services. By renewing the service with VertiGIS, the city can preserve the existing infrastructure needed for its mapping applications. Also, VertiGIS is the only provider of this product, and no other business can sell or resell this service.

 

FISCAL IMPACT

This annual subscription costs $16,100, with an approximate 5% increase if renewed for an additional year. Funding is available in the Information Technology Fiscal Year 2024/25 Operating Budget account 7268340-62160. Additional renewals of this agreement will be budgeted through the upcoming Biennial Budget process.


ATTACHMENTS

1.                     Agreement with VertiGIS