TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Brian Ambrose, Community Services Director
PREPARED BY: Gretchen Sedlacek, Assistant Management Analyst
SUBJECT:
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Award Contract to American Security Group for Murrieta Children’s Library Expansion Project Technology Work
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RECOMMENDATION
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Approve a Public Works Contract for the Murrieta Children’s Library Expansion Project between the City of Murrieta and Amergroup, Inc. dba American Security Group, in an amount not to exceed $295,959.55, plus 5% contingency;
Approve the exception to bidding requirement in accordance with Municipal Code Section 3.08.280(i); and
Authorize the City Manager and/or designee to execute all necessary documents to facilitate the purchase and installation of the technology work.
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PRIOR ACTION/VOTE
On December 17, 2019, the City Council adopted Resolution No. 19-4185, awarding a contract for the Closed-Circuit Television, Video Management System, and Access Control System Project at various City facilities (Vote: 5-0).
On June 3, 2025, the City Council awarded the contract for the Technology Retrofit at the Alderwood Clubhouse, approved the exception to bidding requirement in accordance with Municipal Code Section 3.08.280(i), and authorized the City Manager to execute all agreements (Vote: 5-0).
CITY COUNCIL GOAL
Coordinate and deliver responsive, effective community services.
DISCUSSION
The City of Murrieta (City) contracted with RC Construction Services, Inc., to construct the Murrieta Children's Library Expansion Project, and construction began in the first week of October 2025. The 4,500-square-foot expansion will include a multipurpose storytime room, a spacious area for book stacks, restrooms, staff offices, and storage. The plans also call for remodeling the existing children's library space to transform it into an engaging section for tweens. Lastly, the Carol Carson Garden of Verses outdoor space, located on the north end of the Library, will be expanded, and features will be added to activate the space for a variety of exciting, year-round programming.
A separate contract (Attachment No. 1) is required for low-voltage wiring and information technology-related services needed in the new and remodeled spaces. It includes installing low-voltage wiring and data cabling for key card access points, Wi-Fi access points, data connections for workstations, and security cameras. Staff recommends approval of a Public Works Contract with Amergroup, Inc. for this technology work.
In 2019, the City entered into an agreement with Amergroup, Inc. to design and install comprehensive video surveillance and access control systems similar to those found at City Hall, the Murrieta Public Library, and Murrieta Police Department facilities. This agreement followed all necessary bidding requirements.
In 2025, the City entered into another agreement with Amergroup, Inc. for similar systems at the Alderwood Clubhouse, to maintain system consistency across City properties. Staff recommended at that time that the City Council approve the exception to the bidding requirements and award the contract to Amergroup, Inc. Murrieta Municipal Code Section 3.08.280(I) allows exceptions for the acquisition of information technology software and related services based on requirements and specific evaluation criteria established by the City, which result in the best value to the City. Staff recommends that the City Council approve the exception to the bidding requirements again for the technology work needed at the Library.
Amergroup, Inc. will warranty its installation to be free of defects in material and workmanship for a period of one year. After this period, ongoing maintenance will be incorporated into the City's existing annual maintenance agreement.
FISCAL IMPACT
The total fiscal impact of this contract is $295,959.55, plus 5% contingency. Sufficient funding is available within the approved budget in CIP 21027.
ATTACHMENTS
ATT 1 - Contract between City of Murrieta and Amergroup, Inc. dba American Security Group
ATT 2 - Access Control, IP Video, PA and WAP Systems Proposal #1017610