TO: HONORABLE CHAIR AND COMMISSIONERS OF THE PARKS AND RECREATION COMMISSION
FROM: Lea Kolek, Parks and Community Service Manager
PREPARED BY: Lea Kolek, Parks and Community Service Manager
SUBJECT:
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Park Assignments
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RECOMMENDATION
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Receive information on park assignments and discuss their distribution among the Commissioners.
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PRIOR ACTION/VOTE
On March 6, 2025, the Parks and Recreation Commission approved the final Park Assignments.
CITY COUNCIL GOAL
Coordinate and deliver responsive, effective community services.
BACKGROUND
The Parks and Recreation Commission plays an important role in supporting the quality, safety, and functionality of City parks. Assigning Commissioners to specific parks provides additional eyes on facilities, helping staff identify issues early and maintain high standards of care. Through regular spot-checks, Commissioners can observe park conditions, note areas needing attention, and help ensure that parks remain safe, clean, and welcoming for all residents. This collaborative approach strengthens both maintenance efficiency and community engagement.
The Parks Maintenance Division in the Municipal Services Department continues to perform routine maintenance such as emptying trash, cleaning restrooms, removing graffiti, addressing liabilities and vandalism, and making repairs or noting deficiencies. Commissioners complement this work by conducting informal inspections of their assigned parks and reporting observations to staff.
The attachment to this report is the Park Assignment Form, which Commissioners may use while reviewing facilities. The form provides a structured way to note and track needed corrections. Issues such as fallen trees, broken irrigation, graffiti, vandalism, or other maintenance concerns may be reported directly to staff by phone or email, submitted using the Park Assignment Form, or reported through the City’s Fix-it App.
Once a park review is completed, Commissioners using the form may submit it to staff for review and follow-up. Completed forms may be scanned and emailed, dropped off at City Hall, or provided to staff at the next Commission meeting for non-urgent items.
The Commission last discussed park assignments in March 2025. Since that time, Commissioner Gilliland has relocated outside the Murrieta city limits, resulting in the vacancy of her seat.
Summary of Previous Park Assignments by Commissioner:
ALTERNATIVES
1. Table the discussion until the vacant Commission seat is filled.
Delays reassignment until the new Commissioner is appointed, allowing the full Commission to participate in the distribution of responsibilities.
2. Assign Commissioner Gilliland’s former park assignments to the Alternate.
Provides temporary coverage for all parks by shifting the assignments to the Alternate Commissioner.
3. Redistribute Commissioner Gilliland’s park assignments among the remaining Commissioners.
Spreads the assignments across current members to maintain full coverage without relying on the Alternate.
4. Reassign only high-priority or high-use parks at this time and defer the remainder.
Ensures coverage for parks with greater maintenance needs or public use while postponing full redistribution until the vacancy is filled.
5. Provide direction to staff on any other preferred approach.
Commission may propose or refine an alternative method for managing the vacant assignments.
Each option has different implications for workload distribution and timing, which can be discussed further during the meeting.
FISCAL IMPACT
None
ATTACHMENTS
1. Commission Park Assignment Form - DRAFT