TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Brian Crawford, Municipal Services Director
PREPARED BY: Brian Crawford, Municipal Services Director
SUBJECT:
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Notice of Completion - Tot Lot Phase 1 Improvements
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RECOMMENDATION
recommendation
Accept as complete the public improvements for the Tot Lot Phase 1 Improvement Project, Capital Improvement Project Nos. 22026, 22035, 22036, and 22038; and
Authorize the City Clerk to record a Notice of Completion and release bonds in accordance with State law and City ordinances.
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PRIOR ACTION/VOTE
On July 2, 2024, the City Council awarded the construction contract for the Tot Lot Phase 1 Improvement Project, Capital Improvement Plan (CIP) Nos. 22026, 22035, 22036, 22038, to Millsten Enterprises, Inc., in the amount of $1,344,667,35, plus a 15% contingency (Vote: 5-0).
CITY COUNCIL GOAL
Coordinate and deliver responsive, effective community services.
DISCUSSION
The Community Services Department recently completed a project to replace equipment at two (2) park locations, Palomar Park and Oak Terrace Park; and construct brand new playground surfaces and install new equipment at three (3) locations: Oak Terrace Park (a new area for a large swing set), Monte Vista Park, and Northstar Park. Construction at these five (5) locations was Phase 1 of a broader Citywide tot lot replacement endeavor. Phase 2 included replacement of equipment at five (5) other parks and was completed in September 2024.
Construction consisted of grading, framing and pouring new Americans with Disabilities Act (ADA) compliant walkways and perimeter curbs, pouring concrete foundations for new equipment, assembly and installation of new tot lot equipment, and installing new engineered wood fiber play surface material. The park improvements will significantly increase the level of service for individuals and all children.
Mobilization for the project began on Monday, August 5, 2024, and construction activities were substantially completed by Monday, June 2, 2025. Change orders totaling $156,507, or 11.64% of the original contract value, were issued. The Project encountered significant delays due mainly to multiple equipment issues for several sites, inclement weather, and the addition of safety fencing, at a cost of $59,530, which was added to the scope of work for three (3) of the park locations.
Change orders valued at $31,967.75 were directly related to equipment that was not shipped, incorrect equipment that was shipped, or incorrectly manufactured equipment. The Contractor and their subcontractor were forced to wait for the correct parts, which resulted in remobilization costs, extension of site equipment (fencing and portable restrooms) rentals, and correcting work that was already done. Staff is preparing a letter to the tot lot equipment vendor, Gametime, detailing all costs related to equipment issues and requesting reimbursement of those costs to the City.
City forces have inspected the improvements and found them to be satisfactory. Staff recommends formal acceptance by the City Council.
FISCAL IMPACT
None.
ATTACHMENTS
1. Notice of Completion, 07.15.2025