TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Kristen Crane, Assistant City Manager
PREPARED BY: Bryce Wilson, Management Analyst
SUBJECT:
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Award a Contract to Pramira, Inc. for the Replacement of Emergency Generators at the City of Murrieta City Hall and Fire Station 1
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RECOMMENDATION
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Award a construction contract for the installation of Emergency Generators at the City of Murrieta City Hall & Fire Station 1 Project, CIP 10044, to Pramira, Inc. in the amount of $524,522, with a 20% contingency; and
Authorize the City Manager to execute the agreement with Pramira, Inc.
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PRIOR ACTION/VOTE
On June 1, 2021, the City Council of the City of Murrieta adopted Resolution No. 21-4405, approving the Operating Budget for Fiscal Years 2021/22 and 2022/23 (Operating Budget)
(Vote: 5-0).
On August 16, 2022, the City Council of the City of Murrieta adopted Resolution No. 22-4601, approving the Capital Improvement Plan Budget for Fiscal Years 2022/23 (CIP Budget)
(Vote: 5-0).
On February 7, 2023, the City Council adopted Resolution 23-4638, accepting the Fiscal Year 2023 Hazard Mitigation Assistance Grant Award and Amending the Fiscal Year 2022/23 Operating Budget to Allocate and Appropriate the Grant Funds and the Local Match Funds, including CIP No. 10044 (Vote: 5-0).
CITY COUNCIL GOAL
Plan, program and create infrastructure development.
BACKGROUND
The backup generator for City Hall was installed in 2006. The generator is configured only to power critical network infrastructure, including servers. Since 2006, City Hall has grown in the number of employees, powered equipment, and available resident services provided. With the existing generator, a sustained power outage would greatly hinder the staff’s ability to continue operations and serve the citizens of Murrieta. In addition, the backup generator for Fire Station 1 was manufactured in June 1989. The generator’s only purpose is to power the station alerting system. The generator does not provide any support to the Fire Administration Building. Both generators need to be upgraded based on their age and limited capacity. In the case of the City Hall generator, while the equipment needs to be replaced, the existing concrete slab and enclosure can be reused. Fire Station 1 will require minimal reconfiguration of the current concrete pad with minimal alteration to the loft area where the current generator is located, and additional wiring work will be needed.
To offset the cost, staff applied for the Hazard Mitigation Grant Program from the California Office of Emergency Services (CalOES) to replace the generators with a projected project cost of $410,000. On September 13, 2022, the City of Murrieta received the CalOES grant award letter for $327,957.84, with a required local match of $102,500.
On January 17, 2024, the City publicly advertised a notice inviting bids for the City of Murrieta Installation of Replacement Emergency and Transfer Switch for Murrieta City Hall and Fire Station 1 Project. 12 potential bidders attended the mandatory walk-through on February 13, 2024. On March 4, 2024, six (6) vendors submitted bid proposals. Pramira Incorporated was the lowest responsible bidder (See table below for a list of bidders). The agreement with Pramira Incorporated will provide Emergency Generator Installation services, including installing generators, gensets, and enclosure construction, not exceeding $524,521 plus a 20% contingency.
Vendor Bid Amount
|
Pramira, Inc. |
$524,521.80 |
|
Global Power |
$534,565.00 |
|
AMTEK Construction |
$548,844.00 |
|
California Bldg. Evaluation Construction |
$621,253.00 |
|
PC, Inc |
$758,000.00 |
|
MBrey Electric |
$863,000.00 |
FISCAL IMPACT
The total Agreement amount is $629,425 ($524,522 + 20% contingency) for these services. There is $430,457.84 available in the Fiscal Year 2022/23 CIP budget in Project No. 10044, $327,957.84 in grant funding, and $102,500 from the General Fund. Staff is actively seeking additional grant funds for the shortfall of $198,967.16. If additional grant funding is unavailable, staff will evaluate funding availability during FY 2024/25 to establish the remaining contract balance.
ATTACHMENTS
1. Pramira, Inc. Construction Agreement