TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Bob Moehling, Public Works Director
PREPARED BY: Garrett Strang, Civil Engineering Assistant
SUBJECT:
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Engineering and Environmental Design Consulting Services for the Menifee Road Improvements Project, CIP No. 13030
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RECOMMENDATION
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Approve a Purchase Order amendment with Michael Baker International in the amount of $111,306, increasing the original amount from $258,594 to $369,900, for additional engineering and environmental design consulting services for the Menifee Road Improvements Project, Capital Improvement Plan (CIP) No. 13030; and
Amend the Fiscal Year 2024/25 CIP by establishing an appropriation of $150,000, into CIP No. 13030, from the Gas Tax Fund unassigned fund balance.
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PRIOR ACTION/VOTE
On April 18, 2023, the City Council approved a purchase order with Michael Baker International in the amount of $258,594 for engineering design consulting services for the Menifee Road Improvement Project, CIP No. 13030 (Vote 5-0).
On June 20, 2023, the City Council authorized and executed an on-call agreement with Michael Baker International to provide services for various Capital Improvement Projects (Vote 4-0).
On June 4, 2024, the City Council approved Resolution No. 24-4745, approving the Capital Improvement Plan Budget for Fiscal Year 2024/25, and the Fiscal Year 2024/25 to 2028/29 Capital Improvement Plan, which included the Menifee Road Improvements Project, CIP No. 13030 (Vote 5-0).
CITY COUNCIL GOAL
Plan, program and create infrastructure development.
BACKGROUND
On April 18, 2023, the City Council approved an agreement* with Michael Baker International (MBI) for environmental and engineering design services necessary to construct Menifee Road between Clinton Keith Road and Los Alamos Road. Currently, Menifee Road is a 400-foot stretch of unpaved road. The purpose of this street improvement is to connect Clinton Keith Road and Los Alamos Road with a paved road which will improve traffic circulation, create a safe path of travel, improve emergency response, and significantly reduce the ongoing maintenance associated with maintaining and repairing a dirt road after a major rain event.
The following tasks are included in MBI’s previously approved base scope of work:
• Research and investigation;
• Survey and control;
• Environmental exemption and limited technical studies;
• Geotechnical investigation;
• Hydrology and hydraulic study;
• Vertical and horizontal alignment design;
• National Pollutant Discharge Elimination System (NPDES) compliance;
• Final improvement plans (in addition to 30%, 60% and 90% submissions);
• Project specifications, cost estimate, and project management;
• Legal descriptions and plats; and
• Add Alternate: Initial Study/ Mitigated Negative Declaration (IS/MND)**
**Please note that the Add Alternate scope for Initial Study/Mitigated Negative Declaration (IS/MND) was contingent on the outcome of the Environmental Exemption.
After preliminary environmental and design tasks commenced, the design consultant uncovered several concerns that will require additional services. These concerns include:
• The property adjacent to Menifee Road on the west side (APN 900-030-037) is owned by the Riverside Conservation Authority (RCA) and designated as conservation land. The current alignment of the road runs across the RCA property;
• The Jurisdictional Delineation Analysis discovered riverine resources that will require regulatory agency permitting; and
• The project lies within a Multiple Species Habitat Conservation Plan (MSHCP) Criteria Cell. The subject portion of Menifee Road is not listed as a covered roadway within the MSHCP.
MBI has proposed a scope amendment to address the additional environmental needs associated with the aforementioned concerns. The following is a summary of the tasks included in MBI’s amendment:
• MSHCP Minor Amendment;
• Focused Burrowing Owl survey and report;
• Special status plant surveys and report;
• Resource agency coordination;
• Wildlife crossing design concepts;
• Additional support for MSHCP consistency analysis;
• Determination of Biologically Equivalent or Superior Preservation (DBESP);
• Joint Project Review application (JPR);
• Crotch’s Bumble Bee Survey and Report;
• Regulatory resource agency coordination and permits; and
• Additional hydrology/hydraulic studies and revisions to vertical/horizontal alignment.
FISCAL IMPACT
The total fiscal impact for the Engineering and Environmental Design Consulting Services is $369,900. The proposed Amendment to Purchase Order 3635 increases the amount by $111,306, bringing the total amount to $369,900. Staff recommends amending the Fiscal Year 2024/25 Capital Improvement Plan by establishing an appropriation of $150,000, into CIP No. 13030 from the Gas Tax Fund unassigned fund balance.
ATTACHMENTS
1. Michael Baker International’s Proposal for Additional Engineering and Environmental Design Services - Menifee Road Improvements
2. Vicinity Map and ROW Map
* For a copy of the original agreement, please contact the City Clerk Department at CityClerk@MurrietaCA.gov.