TO: HONORABLE CHAIR AND COMMISSIONERS OF THE PARKS AND RECREATION COMMISSION
FROM: Victor Patino, Recreation Supervisor
PREPARED BY: Lea Kolek, Parks and Community Service Manager
SUBJECT:
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Field Allocation Policy Final Review
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RECOMMENDATION
recommendation
Approve staff’s recommended updates to the Field Use and Allocation Policy and direct staff to bring the revised document before City Council for review and approval
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PRIOR ACTION/VOTE
On June 5, 2014, the Parks and Recreation Commission approved the suggested changes to the Field Allocation Policy and recommended that the document be presented to the City Council for their review (Vote: 3-1-1).
On August 5, 2014, the CSD Board neither passed nor voted against adopting a Resolution for the approval of the updates to the Field Allocation Policy (Vote: 2-1-2).
On August 19, 2014, the CSD Board adopted Resolution CSD No. 14-197 for the approval of the updates to the Field Allocation Policy (Vote: 4-1).
On March 7, 2019, the Parks and Recreation Commission provided direction to staff regarding the subjects presented in the Field Use and Allocation Policy in order to form a recommendation for the City Council (No Vote).
On March 7, 2024, the Parks and Recreation Commission provided direction to staff regarding the subjects presented in the Field Use and Allocation Policy in order to form a recommendation for the City Council (No Vote
CITY COUNCIL GOAL
Coordinate and deliver responsive, effective community services.
BACKGROUND
During the Commission’s last meeting, staff brought forward for discussion the updates to the department’s Field Use and Allocation Policy (Policy). This document details provisions that aim to efficiently allocate field space, define eligibility criteria, and establish transparent processes for sports organizations as well as help balance demand, ensure fair access, and promote safe and effective field usage within the community.
During that discussion, staff explained the recommended updates and answered Commissioner’s questions relating to the policy. The updates to the Field Use and Allocation Policy provide “clean up” language in areas that had previously been up for varying interpretations as well as more defined language on how to better prioritize requests for inter-league play and tournaments. A summary of the updates follow:
a. Revised language in the definitions section as well as added new definitions for “Tournament,” “Inter-League,” “Sublease,” “Training,” “Camps,” and “Games,” and “Good Standing.”
b. Revised language concerning deposit requirements.
c. Included the City’s Fee Schedule by reference to incorporate it as part of the revised policy.
d. Included new language on providing a residency “credit” for a league that offers an accredited and nationally recognized advancement program.
e. Included language that defines the length of a practice at two hours.
f. Revised the language concerning tournaments so that it is more clearly defined as a separate request from regular season play and that additional documentation is required.
g. Included new language regarding on-site concession building use vs. league concession areas.
Staff now brings before the Commission the Policy for a final review and recommends the approval of the updates as well as directs staff to move forward in bringing the item before City Council for review and approval.
FISCAL IMPACT
None.
ATTACHMENTS
1. Redlined Field Use and Allocation Policy
2. Clean Field Use and Allocation Policy (includes revisions)
3. Additional Prior Action