TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Bob Moehling, Public Works Director
PREPARED BY: Jeff Hitch, City Engineer
SUBJECT:
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Emergency Declaration for Hayes Avenue Bridge at Miller Canyon Creek
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RECOMMENDATION
recommendation
Adopt Resolution No. 25-4816 to:
Declare an emergency condition for the Hayes Avenue Bridge at Miller Canyon Creek;
Authorize Purchase Orders for Michael Baker International totaling $89,580.92; and
Amend the Capital Improvement Plan budget to create a project for Hayes Avenue Bridge at Miller Canyon Creek and appropriate with $725,000 of Area Drainage Fees.
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PRIOR ACTION/VOTE
On June 20, 2023, the City Council authorized an on-call consulting services Agreement with Michael Baker Internation, Inc. for civil services (Vote: 4-0).
CITY COUNCIL GOAL
Plan, program and create infrastructure development.
BACKGROUND
On February 6, 2025, City staff encountered a pothole in the deck of the Hayes Avenue Bridge crossing Miller Canyon Creek located generally between Ivy Street and B Street. Upon this discovery, engineering staff believed the bridge could be unsafe and closed the bridge until further evaluation could be completed.
Michael Baker International (“MBI”) was contracted using the City’s existing on-call agreement to perform a structural evaluation of the bridge. The evaluation was performed and a report was generated and provided to the City. The report concluded that the bridge is structurally deficient for fire truck access and needs to be replaced. The bridge has a 15-feet long span, is 24-feet wide, and consists of concrete abutments with wooden girders and decking covered with asphalt concrete. MBI subsequently provided the City with a proposal to provide environmental and engineering services for engineering plans and emergency environmental permits necessary to replace the bridge with an alternate reinforced concrete box culvert or arch-span bridge structure.
The severed fire department access on Hayes Avenue presents an emergency condition due by extending the response time for public safety personnel and limiting secondary access to portions of the City. Additionally, the B Street bridge serves as the sole access point for City residents west of Murrieta Creek and north of Miller Canyon Creek when Kalmia Street is closed due to rain. If access to the B Street bridge were lost, no suitable secondary route would be available.
For these reasons, City staff recommend adopting a resolution declaring an emergency, allowing for emergency environmental permitting and public works contracting without using the formal bidding requirements in accordance with applicable Public Contract Code provisions. The capital improvement plan (CIP) budget must also be amended to create a project for Hayes Avenue Bridge at Miller Canyon Creek and fund with $725,000 of Area Drainage Fees.
FISCAL IMPACT
The estimated cost of investigating and preparing recommendations for the repair of the bridge is approximately $15,905.92, and the estimated cost of engineering and environmental permitting work needed to commence the process to replace the Bridge is approximately $73,675, totaling $89,580.92.
Amending the Capital Improvement Plan budget to create a project for Hayes Avenue Bridge at Miller Canyon Creek will appropriate $725,000 of Area Drainage Fees.
ATTACHMENTS
1. Resolution No. 25-4816
2. Proposal for Emergency Bridge Investigation and Recommendations to Repair Hayes Avenue Bridge at Miller Canyon Creek
3. Proposal for Emergency Bridge Replacement for the Hayes Avenue Bridge at Miller Canyon Creek
4. On-call Agreement with Michael Baker International