TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Bob Moehling, Public Works Director
PREPARED BY: Renée Santos, Administrative Assistant - Engineering
SUBJECT:
title
Approval of Purchase Orders with Michael Baker International, Inc.; HR Green Pacific Inc.; Accenture Infrastructure and Capital Projects, LLC; and Rick Engineering Company
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RECOMMENDATION
recommendation
Approve a purchase order with Michael Baker International, Inc for On-Call Plan Check services for Fiscal Year 2025/26 for an amount not to exceed $440,000 from the Engineering General Fund;
Approve a purchase order with Michael Baker International, Inc for On-Call Land Development Review services for Fiscal Year 2025/26 for an amount not to exceed $90,000 from the Engineering General Fund;
Approve a purchase order with HR Green Pacific, Inc. for On-Call Plan Check services for Fiscal Year 2025/26 for an amount not to exceed $330,000 from the Engineering General Fund;
Approve a purchase order with Accenture Infrastructure and Capital Projects, LLC for On-Call Storm Water Pollution Prevention Program (SWPPP) and Inspection services for Fiscal Year 2025/26 for an amount not to exceed $525,000 from the Engineering General Fund;
Approve a purchase order with Accenture Infrastructure and Capital Projects, LLC for On-Call National Pollutant Discharge Elimination System services for Fiscal Year 2025/26 for an amount not to exceed $150,000 from the National Pollutant Discharge Elimination System Fund;
Approve a purchase order with Rick Engineering Company for On-Call Traffic Engineering services for Fiscal Year 2025/26 for an amount not to exceed $144,150 from the Engineering General Fund;
Approve a purchase order with Rick Engineering Company for On-Call Traffic Engineering consultant services for Fiscal Year 2025/26, for an amount not to exceed $237,570 with $73,465 from Capital Improvement Plan project No. 13074, $73,465 from Capital Improvement Plan project No. 13077, $73,465 from Capital Improvement Plan project No. 13078, and $17,175 from Capital Improvement Plan project 13079;
Approve the First Amendment to the Agreement with Anser Advisory Management, LLC; and
Authorize the City Manager to execute the purchase orders and Assignment Agreement.
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PRIOR ACTION/VOTE
On June 20, 2023, the City Council authorized entering into Agreements for miscellaneous On-Call consulting services that included Michael Baker International, Inc., HR Green Pacific, Inc., Anser Advisory Management, LLC and Rick Engineering Company (Vote: 4-0).
CITY COUNCIL GOAL
Maintain a high performing organization that values fiscal sustainability, transparency, accountability and organizational efficiency.
BACKGROUND
On June 20, 2023, City Council approved on-call agreements for engineering plan check, land development review, public works and storm water pollution prevention plan (SWPPP) and inspection, National Pollutant Discharge Elimination Systems (NPDES) inspection, and traffic engineering services with Michael Baker International, Inc. (MBI), HR Green Pacific, Inc. (HR Green), Anser Advisory Management, LLC (Anser), and Rick Engineering Company (REC). These companies have been providing ongoing engineering services under the current on-call agreements.
Anser recently notified the City that its company name has been changed due to its acquisition by Accenture Infrastructure and Capital Projects, LLC (Accenture). Due to the name change, an assignment of the Agreement from Anser to Accenture is necessary. The attached Assignment Agreement assigns the terms of the Agreement including the consultant’s rights and obligations from Anser to Accenture and Accenture accepts the obligations of the Agreement.
New purchase orders ((PO(s) are necessary to provide continued services for the upcoming Fiscal Year (FY) 2025/26. The proposed POs are listed below by consultant and service type, along with the PO amount based on trend analysis and projected services for FY 2025/26. The REC POs are based on the proposals, which are included as attachments herein.
|
Consultant and Services |
PO Amount |
|
MBI - Plan Check Services |
$440,000 |
|
MBI - Land Development Review Services |
$90,000 |
|
HR Green - Plan Check Services |
$330,000 |
|
Accenture - Public Works and SWPPP Inspection Services |
$525,000 |
|
Accenture - NPDES Inspection Services |
$150,000 |
|
REC - Traffic Engineering Services: Operating Budget |
$144,150 |
|
REC - Traffic Engineering Services: CIP Budget |
$237,570 |
FISCAL IMPACT
Funding for these POs is available in the FY 2025/26 Engineering Operating Budget.
|
Company |
PO Amount |
Funding Source |
|
MBI - Engineering Plan Check |
$440,000 |
1106120-60600 |
|
MBI - Land Development Review |
$90,000 |
1106120-60360 |
|
HR Green - Engineering Plan Check |
$330,000 |
1106120-60600 |
|
Accenture - PW & SWPPP Inspection |
$525,000 |
1106120-60640 |
|
Accenture - NPDES |
$150,000 |
4316120-60640 |
|
REC - Traffic Engineering Services |
$144,150 |
1106120-60360 |
|
REC - Neighborhood Traffic Management Program: CIP 13074 |
$73,465 |
3067500-60360 / 13074306-100 |
|
REC - Citywide Signal Modifications: CIP 13077 |
$73,465 |
3027500-60360 / 13077302-100 |
|
REC - Traffic Signal Optimization / Congestion Management: CIP 13078 |
$73,465 |
3027500-60360 / 13078302-100 |
|
REC - Priority Traffic Signal: CIP 13079 |
$17,175 |
3067500-60360 / 13079306-100 |
ATTACHMENTS
1. 2023 On-Call Agreement with Michael Baker International, Inc.
2. 2023 On-Call Agreement with HR Green Pacific, Inc.
3. 2023 On-Call Agreement with Anser Advisory Management, LLC.
4. 2023 On-Call Agreement with Rick Engineering Company
5. Rick Engineering Company Proposal - Operating Budget FY25/26
6. Rick Engineering Company Proposal - CIP Budget FY25/26
7. Assignment Agreement with Anser Advisory Management, LLC.