TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Matt Henry, Chief of Police
PREPARED BY: Dawnn Jackson, Management Analyst - Administration
SUBJECT:
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Approve Purchase of Equipment for Dispatch Consoles
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ABSTRACT
The Murrieta Police Department Communications Center has nine (9) dispatch consoles in the Communications Center. The Motorola radio equipment currently located at these consoles will reach the end of its useful life in 2030. As a result, the Murrieta Police Department is requesting authorization to purchase the necessary updated equipment from Motorola Solutions, Inc. The cost to purchase the equipment is $354,555.44, which includes a 43.89% discount, saving the city over $270,000.
RECOMMENDATION
recommendation
Approve the purchase of equipment from Motorola Solutions, Inc. for nine (9) new Police Department Dispatch consoles in the amount of $354,555.44; and
Amend the Fiscal Year (FY) 2025/26 operating budget as detailed in the Fiscal Impact Statement.
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PRIOR ACTION/VOTE
On June 2, 2015, the City Council approved Resolution 15-3378, approving the purchase of five (5) dispatch radio consoles and related equipment from Motorola Solutions, Inc. as Phase I of the Police Department’s transition to the Public Safety Enterprise Communications System (PSEC) (Vote 4-0-1).
On January 21, 2020, the City Council approved Resolution 20-4203, approving the purchase of four (4) additional dispatch radio consoles and related equipment from Motorola Solutions, Inc. in order to provide dispatch services to the City of Menifee (Vote 4-0-1).
STRATEGIC ALIGNMENT
The City Council’s goal of providing a high level of innovative public safety is associated with this administrative priority.
DISCUSSION
History
The current radio equipment located at all nine (9) dispatch consoles in the Police Department’s Communications Center is nearing the end of its useful service life. Five (5) of the consoles were installed in 2015 and retain their original equipment, while the remaining four (4), installed in 2019, also continue to operate with their original components. Although the equipment is not expected to become obsolete until 2030, Motorola Solutions, Inc. (Motorola) is offering the City of Murrieta (City) a 43.89% discount if a purchase order for nine new consoles is issued by July 1, 2026.
The total cost of the equipment for the nine (9) consoles with the discount is $354,555.44. The estimated useful life of the new equipment is 20 to 25 years. Pursuant to the current Dispatch Services Agreement with the City of Menifee, reimbursement in the amount of $157,580.20 will be provided by the City of Menifee, resulting in a net cost of $196,975.24 to the City of Murrieta.
Section 3.08.295 of the Municipal Code authorizes the City to join with other public and quasi-public agencies in a cooperative purchasing program for the purchase of supplies, services, and/or equipment from a vendor at a price established by another public agency when the other agency has made its purchase in a competitive manner. Staff have confirmed that the procurement of the equipment and associated agreement (Sourcewell Contract RFP# 020625, Attachments 2, and 3) complies with the Municipal Code provisions
Asset Forfeiture Funding
The proposed purchase will be funded using asset forfeiture funds received through the U.S. Department of the Treasury Forfeiture Fund equitable sharing program. These funds are derived from assets seized and forfeited in connection with federal investigations and are distributed to local agencies that participate in cases resulting in federal forfeitures.
Equitable sharing funds are restricted to law enforcement purposes and must be used to supplement, rather than supplant, existing budgeted resources. The replacement of dispatch console equipment qualifies as an allowable use, as it directly supports the Police Department’s communications and emergency response functions. Staff has also confirmed that Motorola is registered and in good standing on SAM.gov.
Staff have reviewed the proposed expenditure and determined it is consistent with applicable Treasury equitable sharing guidelines, including permissible uses for equipment supporting joint law enforcement and public safety operations. The proposed use complies with all federal requirements governing equitable sharing funds and will not impact the City’s General Fund.
PUBLIC NOTICING
The agenda item has been noticed according to the Brown Act (72 hours in advance of the meeting at which the City Council considers the item).
CEQA AND REGULATORY OVERVIEW
This action is exempt from the California Environmental Quality Act (CEQA) pursuant to Sections 15060(c)(2) and 15060(c)(3) of the CEQA Guidelines because this action will not result in a physical change to the environment, directly or indirectly.
FISCAL IMPACT
The total fiscal impact associated with the approval of this purchase is $354,555.44. Pursuant to the current Dispatch Services Agreement with the City of Menifee, reimbursement in the amount of $157,580.20 will be provided, resulting in a net cost of $196,975.24 for the City of Murrieta.
Staff recommend an amendment to the FY 2025/26 Operating Budget to establish a revenue budget and an appropriation for the purchase of the equipment, and to include revenue from the Federal Treasury Seized Assets Fund 404 and reimbursement from the City of Menifee.
ATTACHMENTS
ATT 1 - Motorola Quote
ATT 2 - Motorola Contract # 020625
ATT 3 - MSI Sourcewell Pricing