TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Brian Crawford, Municipal Services Director
PREPARED BY: Garrett Strang, Capital Projects Program Manager
SUBJECT:
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Emergency Declaration for Fire Station 2 Showers & Restroom
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RECOMMENDATION
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Adopt Resolution No. 25-4898, entitled: A Resolution of the City Council of the City of Murrieta, California, Declaring an Emergency and Approving the Execution of a Public Works Contract for the Restoration of Showers and Restroom Facilities at Murrieta Fire and Rescue Station 2 without Notice for Bids Pursuant to California Public Contracts Code Sections 1102, 20168, and 22050;
Amend the Capital Improvement Plan Budget for Fiscal Year 2025/26 and appropriate $275,000 from the General Fund Fire Facility Reserve into CIP No. 21038;
Amend the Fiscal Year 2025/26 Operating Budget as referenced in the Fiscal Impact statement; and
Authorize the City Manager to execute a Public Works Construction Contract in an amount not to exceed $190,000, plus a 15% contingency, for the Fire Station 2 Showers and Restroom Restoration Project, CIP No. 21038.
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PRIOR ACTION/VOTE
On June 3, 2025, the City Council approved Resolution No. 25-4836, approving the Capital Improvement Plan Budget for Fiscal Year 2025/26, and the Fiscal Years 2025/26 to 2029/30 Capital Improvement Plan, which included the Fire Station 1 Site Improvements Project, CIP No. 21019 (Vote 5-0).
CITY COUNCIL GOAL
Provide a high level of innovative public safety.
BACKGROUND
Staff recently encountered a potential mold issue in the walls of the living quarter showers and restroom at Murrieta Fire & Rescue (MFR) Station 2 (Station 2) due to a water leak. Testing by a certified environmental health company confirmed the presence of mold. A separate mold remediation company was hired to isolate the area, treat the mold, and remove affected building materials from the premises.
MFR personnel are currently unable to utilize the showers and restroom and are relying on temporary shower facilities housed in a modular building on-site. Station 2 is in constant operation and serves as living quarters for on-duty personnel. Restoring the facilities to full operation immediately is imperative for the health and well-being of these personnel. For these reasons, staff recommends adopting a resolution declaring an emergency, allowing for permitting and public works contracting without using the formal bidding requirements in accordance with applicable Public Contract Code provisions. The capital improvement plan (CIP) budget must also be amended to establish funding for the restoration project using the General Fund Fire Facilities Reserve.
TR Design Group (TR) was contracted using the City’s existing on-call agreement to perform architectural design services. They are in the process of finalizing plans and specifications that will be used to negotiate a proposal from a qualified contractor to complete the restoration construction as quickly as possible.
Work on this project is expected to start within approximately three weeks and to be completed within three to four weeks thereafter.
FISCAL IMPACT
The Public Works Construction Contract shall not exceed $190,000 for construction, plus an additional fifteen percent (15%) contingency amount of $28,500, for a total not to exceed $218,500. An additional $15,000 is requested to be allocated to CIP No. 21038 to cover administrative and inspection costs. In an effort to ensure the project has sufficient funding for any unanticipated costs, staff recommends that the City Council approve an appropriation of $275,000 into CIP No. 21038, amending the Fiscal Year 2025/26 Capital Improvement Plan Budget.
Staff also recommends an amendment to the FY 2025/26 Operating Budget to establish an appropriation to transfer $275,000 from the General Fund (110) to the General Fund Capital Fund (112) using the General Fund Fire Facility Reserve.
Funding will be available in CIP No. 21038 upon approval of the use of the General Fund Fire Facility Reserve and the requested amendments to the Fiscal Year 2025/26 Operating Budget and Capital Improvement Plan Budget.
ATTACHMENTS
1. Resolution No. 25-4898