TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Diego Chavez, Administrative Services Director
PREPARED BY: Diane Kohanyi, Management Analyst - IT
SUBJECT:
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Renewal of Cisco Meraki Software License and Support
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RECOMMENDATION
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Authorize the use of Cooperative Agreement 2018011-02 with Omni Partners to purchase Meraki Licenses and Support services for Fiscal Year 2025/26 and authorize SHI International Corp. to administer the agreement;
Authorize the use of the Cisco Master Agreement;
Approve the contract amount not to exceed $59,965.36, for Fiscal Year 2025/26; and an amount not to exceed $75,000, in Fiscal Year 2026/27; and
Authorize the City Manager to execute the use of the agreement, in a form approved by the City Attorney.
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PRIOR ACTION/VOTE
On December 20, 2016, the City Council adopted Resolution No. 16-3670, approving an agreement with NetXperts Inc. for City wireless infrastructure replacement and implementation services (Vote: 5-0).
CITY COUNCIL GOAL
Maintain a high performing organization that values fiscal sustainability, transparency, accountability and organizational efficiency.
BACKGROUND
On December 20, 2016, the City Council adopted Resolution No. 16-3670, approving an agreement with NetXperts Inc. for City wireless infrastructure replacement and implementation services. The agreement included Cisco Meraki licensing and support for a three-year term. The Cisco Meraki License enables cloud-based management, security, and support services for network devices to ensure reliable and centralized infrastructure operations. This project established the foundation of the City’s wireless network infrastructure.
Following the initial agreement, the City of Murrieta (City) executed renewals for the Cisco Meraki software licensing and support with SHI in both 2023 and 2024, to maintain uninterrupted network services, cloud-managed support, and security updates critical to City operations.
It is now time to renew the Cisco Meraki licensing and support agreement with SHI to ensure continued network performance, device management, and manufacturer support. This renewal will extend coverage for one year, maintaining system stability and vendor-backed support across all City departments.
The Cooperative Agreement Contract #2018011-02, initiated by the City of Mesa, Arizona, was utilized for competitive bidding and final pricing. In accordance with the City of Murrieta Municipal Code Section 3.08.295 Cooperative Purchasing, the City Council, City Manager, or purchasing agent, at their prescribed authorization levels, shall have the authority to join with other public and quasi-public agencies in cooperative purchasing plans or programs as long as the administering agency, in this case, the City of Mesa, Arizona, has made its purchases in a competitive manner.
FISCAL IMPACT
The fiscal impact for this service is $59,965.36 for FY 2025/26. Funding is available in the FY 2025/26 and FY 2026/27 Operating Budget, Information Technology Fund (GL 726830-60480).
ATTACHMENTS
1. Cooperative Agreement 2018011-02 with Omni Partners
2. Term extension to Cooperative Agreement 2018011-02, Amendment Two
3. Cisco Master Agreement
4. SHI Quote