TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Brian Ambrose, Director of Community Services
PREPARED BY: Brian Crawford, Senior Program Manager - Parks & Recreation
SUBJECT:
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Construction Contract Tot Lot Improvement Project Phase 2
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RECOMMENDATION
recommendation
Award the construction contract for the Tot Lot Improvement Project Phase 2, CIPs 22029, 22030, 22031, 22032, and 22040, to the lowest responsible bidder, R.E. Schultz Construction, Inc., in the amount of $451,850.00, plus a 15% contingency;
Authorize the Mayor to execute the agreement; and
Amend the Fiscal Year 2023/24 Capital Improvement Plan Budget for additional budget appropriation to CIPs 22029, 22030, 22031, 22032, and 22040.
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PRIOR ACTION/VOTE
On May 16, 2023, the City Council approved Purchase Orders for Landscape Structures, Inc., Gametime, Michael Baker International, and Anser Advisory in the amount of $1,658,659, for the purchase of tot lot equipment, engineering design services and project/construction management services, respectively (Vote: 5-0).
On August 15, 2023, the City Council adopted Resolution No. 23-4699, approving the Fiscal Years 2023/24 to 2027/28 Capital Improvement Plan (Vote: 5-0).
CITY COUNCIL GOAL
Coordinate and deliver responsive, effective community services.
BACKGROUND
The City of Murrieta (City) operates 53 parks; of those parks, 32 have some form of tot lot playground equipment. As some of this infrastructure has been in place since the City’s founding, new equipment needs to be installed. This project will replace equipment and construct access points and ramps to the play equipment that comply with current requirements for the Americans with Disabilities Act (ADA), which will significantly increase the level of service for individuals with disabilities.
In late 2022, staff embarked on a project to design and construct the replacement of tot lot equipment at nine (9) locations. Due to the size of the project, staff separated these into two separate phases. The current phase applicable to this agenda report is for the five (5) tot lots, including Alta Murrieta Sports Park, Eastgate Park, Rancho Acacias Park, Sycamore Park, and Firefighter Park. Construction work will involve installing proper drainage, structurally required concrete footings, new tot equipment, and engineered wood chip play surfaces.
The City published the bid opportunity to PlanetBids on March 6, 2024, publicly advertised the Project in a regional newspaper on March 12, 2024, and again on March 22, 2024, and received three (3) construction bids on April 10, 2024, as follows:
|
Contractor |
Base Bid |
Additive Bid Items |
Total Bid |
|
R.E. Schultz Construction |
$419,850.00 |
$32,000.00 |
$451,850.00 |
|
Act 1 Construction |
$533,807.37 |
$17,900.00 |
$551,707.37 |
|
HZS Construction |
$715,750.00 |
$80,000.00 |
$795,750.00 |
The bids were reviewed, and the item prices were determined to be consistent with today’s construction market. The additive bid items are for the purchase and installation of sump basins to aid in rainwater drainage at four (4) of the tot lot locations, if needed.
Staff recommends that the contract be awarded to the lowest responsible bidder, R.E. Schultz Construction, Inc., in the amount of $451,850.00, plus a fifteen percent (15%) contingency of $67,777.50 for a total contract amount of $519,627.50.
No bid protests were received for the Project.
FISCAL IMPACT
Staff requests the appropriation of additional funding from Park Developer Impact Fees
(Fund 133):
|
Location |
CIP No. |
Construction Budget* |
Construction Bid** |
Add. Funding |
|
Alta Murrieta |
22029 |
$28,750 |
$57,557.50 |
$28,807.50 |
|
Eastgate |
22030 |
$34,500 |
$116,926.25 |
$82,426.25 |
|
Rancho Acacias |
22031 |
$57,500 |
$109,480.00 |
$51,980.00 |
|
Sycamore |
22032 |
$57,500 |
$164,536.25 |
$107,036.25 |
|
Firefighters |
22040 |
$22,318 |
$71,127.50 |
$48,809.50 |
|
Totals |
|
$200,568.00 |
$519,627.50 |
$319,059.50 |
*Remaining Available Construction Budget
**Construction Bid includes construction, additive bid items, and construction contingency amounts.
ATTACHMENTS
1. Construction Contract & Proposal, R.E. Schultz, Tot Lot Improvements, 04.2024