TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Bob Moehling, Public Works Director
PREPARED BY: Bob Moehling, Public Works Director
SUBJECT:
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Amendment to Agreement with Jacobs Engineering for Engineering Design Services for the Keller Road at I-215 Interchange Project, CIP No. 8449
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RECOMMENDATION
recommendation
Approve Amendment No. 10 to the Engineering Design Services Agreement for the Keller Road at I-215 Interchange, CIP No. 8449, with Jacobs Engineering Group, Inc., revising the scope of work and reducing the total not to exceed contract amount by $279,448; and
Authorize the Mayor to execute the Amendment on behalf of the City.
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PRIOR ACTION/VOTE
On April 6, 2010, the City Council adopted Resolution No. 10-2478 approving an agreement (Original Agreement) with Jacobs Engineering Group, Inc. in the amount of $377,795.64 to provide engineering and environmental services (Vote: 5-0).
On March 20, 2012, the City Council adopted Resolution No. 12-2885 approving an agreement (New Agreement) with Jacobs Engineering Group, Inc. in the amount of $361,243.45 to provide engineering and environmental services (Vote: 4-0).
On July 18, 2018, the City Council adopted Resolution No. 18-3952, approving Amendment No. 8 to the Design Engineering Services Agreement with Jacobs Engineering, Inc. (Vote: 5-0).
On April 7, 2020, the City Council adopted Resolution No. 20-4226, approving Amendment No. 9 to the Design Engineering Services Agreement with Jacobs Engineering Group, Inc. (Vote:5-0).
On June 3, 2025, the City Council adopted Resolution No. 25-4836, approving the Capital Improvement Plan budget for Fiscal Year 2024/25, and the Fiscal Year 2024/2025 to 2028/29 Capital Improvement Plan, which included the Keller Road at I-215 Interchange project, CIP No. 8449 (Vote: 5-0).
CITY COUNCIL GOAL
Plan, program and create infrastructure development.
DISCUSSION
The Keller Road at I-215 Interchange project, CIP 8449, is a top City infrastructure priority project. The project proposes to construct a new interchange one mile south of the existing Scott Road interchange on Interstate 215. The project was initiated in 2010.
Jacobs Engineering Group (JEG) has completed the project's design work to date, including completion of the Project Initiation Document and Preliminary Environmental Analysis Report. JEG is continuing to work on the Project Approval/Environmental Documentation documents, which include an Environmental Impact Report as required by Caltrans due to the State’s reliance on a Vehicle Miles Traveled (VMT) analysis and other cumulative impact studies. JEG also submitted the 65% complete version of the design and Plans, Specifications and Estimates (PS&E) documents to Caltrans in June to begin the review and approval process.
The project gained Caltrans approval of the Draft Project Report and Draft Environmental Document (DED) in June 2025. The DED was made available for public review via a Notice of Availability of an Environmental Assessment (EA). An open forum hearing was held at City Hall on July 8, 2025, with five residents attending and providing verbal comments. The closure of the public review period occurred on July 29, 2025. JEG is completing responses to all comments submitted during the public review period. Completion of the response to comments will allow Caltrans to submit the DED to the Federal Highway Administration for review and approval. JEG will continue to facilitate the approval of the DED, at which point the environmental document will be deemed complete and will obtain the status of a Final Environmental Document. After the FED approval, the City’s agreement for engineering services with JEG will be deemed complete and terminated.
The original agreement with JEG was approved by City Council in 2010, with a second new agreement approved in 2012. Since then, nine (9) amendments have been approved. This Amendment No. 10 is necessary to compensate JEG for the work involved in completing the DED per National Environmental Policy Act (NEPA) and California Environmental Quality Act (CEQA) requirements, which were not part of the original scope of work. Also, since the City selected a different firm through a recent procurement process for the remaining design services for the Keller Interchange project, the City will not be using JEG for the remaining design work prior to the construction bid process. Therefore, several items of work contained in the original agreement with JEG have been removed. This includes removing the majority of the 95% PS&E scope, removing the 100% PS&E scope entirely, and removing the remaining 65% PS&E budget that has not yet been spent, resulting in a reduction in the overall agreement amount.
FISCAL IMPACT
The approval of Amendment No. 10 will result in the reduction of $279,448, from the approved Design Engineering Services Agreement value of $5,830,201.39.
ATTACHMENTS
1. Amendment No. 10 to Agreement with Jacobs Engineering Group