TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Bob Moehling, Director of Public Works
PREPARED BY: Renée Santos, Administrative Assistant - Engineering
SUBJECT: On-Call Plan Check Engineering Services - Bureau Veritas North
America, Inc. and Michael Baker International, Inc.
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RECOMMENDATION
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Approve a purchase order with Bureau Veritas for on-call plan check services for Fiscal Year 2023/24 for an amount not to exceed $210,000 from the Engineering General Fund;
Approve a purchase order with Michael Baker International, Inc. for on-call plan check services for FY 2023/24 for an amount not to exceed $276,000 from the Engineering General Fund; and
Authorize the City Manager to execute the purchase orders.
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PRIOR ACTION/VOTE
On June 20, 2023, the City Council authorized entering into Agreements for miscellaneous on-call consulting services that included Bureau Veritas North America, Inc., and Michael Baker International, Inc. (Vote: 4-0-1).
CITY COUNCIL GOAL
Maintain a high performing organization that values fiscal sustainability, transparency, accountability and organizational efficiency.
BACKGROUND
On June 20, 2023, the City Council approved on-call engineering plan check services Agreements with Bureau Veritas North America, Inc. (BV) and Michael Baker International, Inc. (MBI). Each has been providing ongoing plan check services under current on-call Agreements. The plan check services include civil engineering review for land development projects seeking approval of grading permits and street improvement encroachment permits.
Purchase orders (PO) were established for BV and MBI in the amounts of $75,000 each under the signing authority of the City Manager for the second quarter of FY 2023/24. Staff estimates additional funds are needed for the remainder of FY 2023/24 as follows:
|
Consultant |
Purchase Order Amount |
|
Bureau Veritas North America, Inc. |
$210,000 |
|
Michael Baker International, Inc. |
$276,000 |
|
Total of Both Purchase Orders |
$486,000 |
FISCAL IMPACT
Adequate funding for these POs exists in the Operating Budget Engineering account: 1106120-60600.
ATTACHMENTS
1. 2023 On-Call Agreement with Bureau Veritas North America, Inc.
2. 2023 On-Call Agreement with Michael Baker International, Inc.