TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Matt Henry, Chief of Police
PREPARED BY: Dawnn Jackson, Management Analyst - Administration
SUBJECT:
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Approve an Agreement with American Emergency Products for Police Vehicle Equipment Installation Services
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RECOMMENDATION
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Approve a five year on-call agreement with American Emergency Products for Police Vehicle Equipment Installation Service; and
Authorize the City Manager to execute the Agreement.
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PRIOR ACTION/VOTE
On December 15, 2020, the City Council approved an agreement with American Emergency Products for police vehicle equipment installation services and adopted Resolution No. 20-4345, authorizing entering into agreements with Johnson Equipment Company and American Emergency Products for police vehicle equipment installation services (Vote: 4-0).
CITY COUNCIL GOAL
Provide a high level of innovative public safety.
DISCUSSION
When the Police Department purchases new patrol vehicles, they are delivered without the necessary emergency equipment. This includes essential components such as emergency lights, sirens, prisoner seats, push bumpers, two-way radio systems, rifle racks, and other specialized gear. These items must be purchased and installed separately by companies that specialize in public safety vehicle equipment and installation services.
In October 2020, the City issued a formal Request for Proposals (RFP) to secure a qualified vendor for the upfitting of police vehicles. The goal of the RFP was to identify a vendor capable of providing professional installation and integration of emergency and operational equipment that meets Police Department specifications.
Following a competitive bidding process, American Emergency Products (AEP) was selected as one of the two most responsive and responsible bidders. As a result, the City entered into a five-year agreement with AEP, covering the period from December 2020 to December 2025.
Since the start of the contract, AEP has consistently provided high-quality, reliable upfitting services. Their technical expertise, understanding of department standards, and efficient turnaround times have ensured that police vehicles are fully equipped and ready for deployment in a timely manner.
The term of the proposed agreement with AEP is from December 2025 through December 2030. During the course of this term, the Police Department will need to upfit approximately 51 police vehicles on an on-call, as-needed basis.
AEP was also awarded a contract by the City of Chula Vista through a competitive bidding process.
Section 3.08.295 of the Municipal Code authorizes the City to join with other public and quasi-public agencies in a cooperative purchasing program for the purchase of supplies, services, and/or equipment from a vendor at a price established by another public agency when the other agency has made its purchase in a competitive manner. Staff has confirmed that the public safety vehicle equipment installation services needed and the associated agreement (City of Chula Vista, Attachments 2, 3, and 4) complies with the Municipal Code provisions.
FISCAL IMPACT
Funding is available in the City’s Vehicle Replacement Fund Operating Budget account 7158200-71060 for professional installation and integration of emergency and operational equipment.
ATTACHMENTS
1. Agreement with American Emergency Products
2. Chula Vista Agreement with American Emergency Products
3. Chula Vista Agreement Extension
4. Chula Vista Resolution