TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Bernard Molloy, Fire Chief
PREPARED BY: Sue Ann Herring, Senior Management Analyst - Fire
SUBJECT:
title
Approve the Purchase of a Type III Brush Truck for Murrieta Fire & Rescue
end
RECOMMENDATION
recommendation
Approve the purchase of a Type III Brush Truck through a cooperative purchasing program in accordance with Municipal Code Section 3.08.295;
Establish an appropriation in the fiscal year of delivery in the Fleet Replacement Program Fund to fund costs associated with the purchase and upfitting of the Type III Brush Truck; and
Authorize the City Manager to approve the South Coast Fire Equipment proposal, zero-dollar purchase order, and any other necessary documents to initiate the construction and procurement of the Type III Brush Truck.
body
PRIOR ACTION/VOTE
On June 3. 2025, the City Council of the City of Murrieta adopted Joint Resolution No. 25-4836, approving the Fiscal Year 2025/26 Capital Improvement Plan budget, and approving the Capital Improvement Plan for Fiscal Years 2025/26 to 2029/30 (Vote:5-0)
CITY COUNCIL GOAL
Coordinate and deliver responsive, effective community services.
DISCUSSION
Murrieta Fire & Rescue (MFR) is requesting to purchase a Type III Brush Truck from South Coast Fire Equipment and the necessary upfitting from Johnson Equipment, Motorola Radio Solutions, and LN Curtis through the HGAC cooperative purchasing contract, which allows the City to obtain competitively bid pricing from a nationwide government procurement program. The new truck will replace Brush 4, currently located in Fire Station 4, which has reached the end of its service life.
Under Murrieta Municipal Code 3.08.295 (Cooperative Purchasing), the City Council may use cooperative purchasing programs to acquire equipment. This replacement is part of MFR’s Capital Vehicle Replacement schedule, as was identified as an unfunded project in the Fiscal Year 2025/26 Capital Improvement Project budget and Capital Improvement Plan for Fiscal Years 2025/26 to 2029/30.
The Type III Brush Truck will cost $788,531.20, which includes a $40,000 contingency for potential change orders or contract force majeure, plus approximately $123,380 for upfitting equipment, for a total cost of $911,911.20. Funding for the Type III Brush Truck will come from an annual allocation from the Measure T Fund into the Vehicle Replacement Fund as part of the vehicle replacement program. MFR requests to use the Fleet Replacement Program Funds to fund these costs. The full budget will be appropriated in the fiscal year in which the truck is scheduled to be delivered.
The construction of the Type III Brush Truck is estimated to take approximately 30 to 36 months, with delivery anticipated in Fiscal Year 2028/29. While prepayment is not required, a purchase order (PO) must be issued to initiate the construction process with South Coast Fire Equipment. MFR can issue a zero-dollar PO to document the purchase price and estimated construction timeline until the appropriate budget year is adopted in the applicable fiscal year. Upfitting equipment will be purchased as the truck nears completion.
FISCAL IMPACT
There is no immediate fiscal impact associated with this action, and no budget appropriation is needed in Fiscal Year 2025/26, as the purchase order will be issued as a zero-dollar PO.
As part of the upcoming Biennial Operating Budget process for Fiscal Years 2027/28 and 2028/29, $911,911.20 will be budgeted in the Fleet Replacement Program Fund (Account 7158200-71060) to fund the Type III Brush Truck purchase. This budget will cover the $788,531.20 construction cost, which includes a $40,000 contingency, from South Coast Fire Equipment, as well as approximately $123,380 in upfitting costs from Johnson Equipment, Motorola Radio Solutions, and LN Curtis.
ATTACHMENTS
ATT 1 - South Coast Fire Equipment Proposal for the Type III Brush Truck