TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Anthony Conrad, Police Chief
PREPARED BY: Dawnn Jackson, Management Analyst - Administration
SUBJECT:
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Agreement with International Business Information Technology, Inc. for LEFTA Software
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RECOMMENDATION
recommendation
Approve an agreement with International Business Information Technologies, Inc., doing business as LEFTA Systems, for Law Enforcement Field Training Application software, waiving the bidding requirements, pursuant to Municipal Code Section 3.08.280;
Approve the use of the LEFTA System for a term of five years; and
Authorize the City Manager or designee to execute the agreement and related documents.
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PRIOR ACTION/VOTE
None.
CITY COUNCIL GOAL
Provide a high level of innovative public safety.
BACKGROUND
The Murrieta Police Department has used the Law Enforcement Field Training Application (LEFTA) software since Fiscal Year (FY) 2019/20. This software encompasses many programs vital to the Department's ability to document ongoing training and performance accurately. The LEFTA program also tracks internal personnel investigations, equipment issuance and damage, use of force incidents, and several other department day-to-day operations. LEFTA has successfully integrated multiple systems, increasing its record-keeping accuracy and efficiency.
80-plus California agencies use LEFTA and comply with all California Police Officer Standards and Training (POST) requirements. LEFTA links to the training record management software Manage Employee Training Records (METR), which links with CA POST's Electronic Data Interchange (EDI) and allows us to track an employee's training records from the hire date until they retire. LEFTA is configurable for patrol, communications, corrections, supervisors, and community service officers. LEFTA is the sole source product in California for field training software and record management applications due to their unique features and procedures required by POST.
If the Department does not purchase this software with LEFTA Systems, staff will be required to utilize manual tracking, which includes multiple (five or six) software purchases for each program with multiple vendors. This will result in delayed reporting, inefficiencies, and additional costs.
Research has been conducted at multiple trade shows, through internet searches, and through personal contact with other law enforcement agencies within and outside Riverside County. No other vendor has been discovered to adequately provide a software system as robust and comprehensive as LEFTA.
By continuing with LEFTA Systems, the Murrieta Police Department is saving time and running efficiently, which in turn translates into additional resources dedicated to public safety. In addition, the City's insurance provider, Public Entity Risk Management Authority (PERMA), recommends comprehensive tracking software that provides documentation which is critical in civil lawsuits. This type of documentation is often a determining factor in setting a city's financial liability in civil lawsuits. The LEFTA system allows for this level of documentation.
Section 3.08.280 of the Municipal Code authorizes competitive bidding procedures, and requirements may be dispensed when the City Council finds that adherence to the procedures in this chapter would be inefficient, impractical, and unnecessary.
FISCAL IMPACT
The Police Department has $12,000 budgeted in the FY 2024/25 Operating Budget in the General Fund account 1103120-62160 and will identify $950 in budgetary savings to cover the remaining amount for the FY 2024/25 Agreement amount of $12,949.34. The budget for subsequent fiscal years will be included during the next biennial budget process.
ATTACHMENTS
None.
*Due to confidential information, the agreement can be viewed at the City Clerk Department. Please contact the City Clerk at 951-461-6030.