TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Brian Ambrose, Community Services Director
PREPARED BY: Brian Crawford, Senior Program Manager - Parks & Recreation
SUBJECT: Murrieta Library Roof Replacement Construction Contract
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RECOMMENDATION
recommendation
Award a construction contract for the Murrieta Library Roof Replacement Project, CIP 21023,
to Best Contracting Services, Inc., in the amount of $348,421 with a 15% contingency;
Authorize the Mayor to execute the agreement; and
Approve an additional budget appropriation for CIP 21023.
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PRIOR ACTION/VOTE
On August 16, 2022, the City Council adopted Resolution No. 22-4601, approving the Fiscal Year 2022/23 to Fiscal Year 2026/27 Capital Improvement Plan, which included Library Building Roof Project, CIP 21023 (Vote: 5-0).
CITY COUNCIL GOAL
Plan, program and create infrastructure development.
BACKGROUND
The Murrieta Public Library was constructed in 2007, and the current roof consists of a 4-ply “built-up” roof that is nearing the end of its useful life. Industry standards suggest replacing the roof every 15-20 years. The roof has had several leaks, including contributing to the leak over the attached bookstore during recent rain events. After careful research and consulting with roofing industry experts, staff has determined that a single-ply, PVC membrane roofing system will provide better insulation, water protection, and fire protection. With regular maintenance provided by certified technicians, this type of roofing system should last 25-30 years. The selected contractor will make any required repairs to the current roof, prepare and install a new PVC membrane roofing system (Project), and provide a 2-year preventative maintenance program that will allow the City to qualify for an extension of the standard 20-year warranty to a 25-year warranty.
The City publicly advertised the Project on June 5, 2023, and again on June 15, 2023. A total of six (6) construction bids were received on July 10, 2023. Three (3) of the bids were deemed not responsive since the bidders did not include the required documents and information outlined in the bid document instructions.
The bids are as follows:
|
Vendor |
Total Base Bid |
Responsive? |
|
Sylvester Roofing |
$240,155 |
No |
|
Best Contracting Services, Inc. |
$348,421 |
Yes |
|
Chapman Coast Roofing Co., Inc |
$349,805 |
No |
|
Letner Roofing Company |
$381,500 |
Yes |
|
Rite-Way Roof Corporation |
$387,053 |
No |
|
Commercial Roofing Systems, Inc. |
$452,131 |
Yes |
The bids were reviewed and it was determined that the item prices are consistent with today’s construction market and recommends that the contract be awarded to the lowest responsive bidder, Best Contracting Services, Inc, in the amount of $348,421, plus a fifteen percent (15%) contingency (Attachment 1). No bid protests were received for this project.
FISCAL IMPACT
CIP No. 21023 has a current budget of $231,000 to cover the cost of permit and inspection fees, construction, and contingency. Construction costs came in higher than anticipated so staff is seeking an additional appropriation of $187,421 from Measure T Unassigned Fund Balance.
ATTACHMENTS
1) Best Contracting Services, Inc. Construction Contract and Bid Response