TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Brian Ambrose, Community Services Director
PREPARED BY: Brian Crawford, Senior Program Manager - Parks & Recreation
SUBJECT:
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Change Order for Construction Management Services for Tot Lot Improvements Phase 2
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RECOMMENDATION
recommendation
Approve a change order to Purchase Order P03688 with Anser Advisory Management LLC, in the amount of $20,000, for Construction Management Services related to the Tot Lot Improvements Project Phase 2; and
Approve an additional budgetary appropriation for Capital Improvement Projects 22029, 22030, and 22040.
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PRIOR ACTION/VOTE
On May 7, 2024, the City Council awarded a construction contract in the amount of $451,850 to R.E. Schultz Construction, Inc., for Tot Lot Improvement Project Phase 2 CIPs 22029, 22030, 22031, 22032, and 22040 (Vote: 4-0-0-1), Recused: Stone).
CITY COUNCIL GOAL
Coordinate and deliver responsive, effective community services.
BACKGROUND
Anser Advisory Management (Anser) is a consulting firm that performs project, construction, and labor compliance services through an on-call consulting agreement with the City.
In February 2023, staff requested that Anser provide a proposal for services related to each of the nine (9) sites that would be included in two (2) phases of the Tot Lot Improvements projects. At the time, there was limited information about the level of effort that would be needed for the design and construction portion of the projects and only preliminary estimates on what it would cost to construct each site.
The Tot Lot Improvements Project Phase 2 includes five (5) sites, each with its own Capital Improvement Program (CIP) Project number. Three (3) of the locations have gone over budget for construction management-related services and require additional funding to fully close out each project. Anser has informed the City that the other two project sites do not require change orders at this time.
No amendments are necessary to the agreement with Anser, as services are utilized through the existing on-call agreement with proposals provided for each project.
FISCAL IMPACT
The above request will require a total increase in funding of $20,000 for Anser using Development Impact Fees (DIF) Park Land funds, as follows:
|
CIP Project |
Park |
Original Consulting Fee |
Add Funding Requested |
Total |
|
22029 |
Alta Murrieta |
$ 5,643 |
$ 8,500 |
$ 14,143 |
|
22030 |
Eastgate |
$ 6,801 |
$ 5,000 |
$ 11,801 |
|
22031 |
Rancho Acacias |
$ 10,847 |
$ -- |
$ 10,847 |
|
22032 |
Sycamore |
$ 10,847 |
$ -- |
$ 10,847 |
|
22040 |
Firefighters |
$ 5,643 |
$ 6,500 |
$ 12,143 |
|
|
|
$ 39,781 |
$ 20,000 |
$ 59,781 |
ATTACHMENTS
1. Anser Change Order Proposals