TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Justin Clifton, City Manager
PREPARED BY: Bryce Wilson, Management Analyst
SUBJECT:
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Architectural Design Services for Fire Station 1 Remodel
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RECOMMENDATION
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Approve a purchase order with TR Design Group, Inc., in the amount of $174,129, plus a 15% contingency, for a total amount of $200,248 to perform architectural and consultant services related to the remodel of Fire Station 1.
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PRIOR ACTION/VOTE
On June 20, 2023, the City Council authorized agreements for Miscellaneous On-Call Consulting Services with several design and engineering firms, including TR Design Group, Inc. (Vote: 4-0-1).
On November 25, 2024, the City Manager authorized a Professional Services Agreement with TR Design Group, Inc., for architectural design services with a scope of work valued at less than $74,999.
CITY COUNCIL GOAL
Provide a high level of innovative public safety.
BACKGROUND
Fire Station No. 1, now over 35 years old, is due for renovation to address aging infrastructure and deferred maintenance affecting the facility's interior and exterior. Mold remediation was recently completed following the detection of a leak in the kitchen wall, caused by aging plumbing. Additionally, the station's layout no longer fully supports the size of modern apparatus or current staffing needs, making a comprehensive overhaul of the living quarters imperative.
The proposed remodel will address critical needs, including spatial constraints, co-ed living accommodations, outdated mechanical systems, safety concerns, accessibility, and overall livability.
In November 2024, the City of Murrieta (City) entered into a Professional Services Agreement with TR Design Group (TR) to conduct a facility needs assessment, develop concept plans, and prepare a Statement of Probable Construction Costs for the remodel of Fire Station 1. This specific scope of work is commonly referred to as 30% plans, and those plans have been completed. The City is ready to proceed with the remainder of the design process.
The City currently maintains several as-needed, on-call agreements for architectural, engineering, and construction-related services in support of various Capital Improvement Plan (CIP) projects. One such agreement, executed in June 2023, is with TR. Based on TR's project history and experience, City staff determined the firm is well-suited to complete the remaining design work efficiently and in alignment with the project's scope.
The on-call agreement will govern the remainder of the design process. The scope of work includes preparing detailed construction drawings to 100% and developing bid technical specifications. TR will also provide bidding and construction support through the construction process.
FISCAL IMPACT
The total fiscal impact of this contract for Architectural and Consultant services is $200,248. Budget of $200,248 is available in Project No. 21037. The amount quoted from TR Design Group Inc., to perform Architectural and Consultant services for the remodel of Fire Station 1, including Contract documents, Bidding Assistance, and Construction Administration, is $200,248 ($174,129 + $26,119), including a 15% contingency.
ATTACHMENTS
1. Proposal from TR Design Group