TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Brian Ambrose, Director of Community Services
PREPARED BY: Gretchen Sedlacek, Assistant Management Analyst - Library
SUBJECT: Approval of Collection Development Services Agreements
title
end
RECOMMENDATION
recommendation
Approve a two-year Agreement with Brodart Company for Collection Development Services, in the amount not to exceed $30,000 per fiscal year;
Approve a two-year Agreement with Ingram Library Services LLC, for Collection Development Services, in the amount not to exceed $40,000 per fiscal year;
Authorize the City Manager to execute the Agreements with one optional two-year extension.
body
PRIOR ACTION/VOTE
None.
CITY COUNCIL GOAL
Coordinate and deliver responsive, effective community services.
BACKGROUND
The Murrieta Public Library purchases books and other materials from publishers to increase the inventory made available to the public. This standard practice is budgeted through the biennial Operating Budgeting process. The City of Murrieta uses outside vendors to 1) develop general selection criteria and proposed materials to purchase based on factors like demographics and trends for the Murrieta Library, as well as materials that are currently popular or award-winning; and 2) to order the actual materials.
On September 21, 2023, Library staff issued a Request for Quotes for Collection Development Support, which was sent out via Public Notice with the intent of entering into a two-year agreement with up to one additional renewal term of two years with qualified Collection Development vendors. Three quotes were received, and a Library Selection Committee selected two vendors as the most qualified: Ingram Library Services, LLC, as the primary vendor, and Brodart Company, as the secondary vendor. Both vendors are the most traditional companies operating within the library collection development industry, and the Library has experience with these firms. The third vendor that was not selected would have duplicated services.
FISCAL IMPACT
The cost for this service, which includes the cost for acquisition of the materials, is not to exceed $140,000 for two years, with a not to exceed a total of $280,000 if extended for an additional two years. Funding is available in account code 3115900-62920 within the Library’s Fiscal Year 2023/24 Operating Budget and the Fiscal Year 2024/25 Operating Budget.
ATTACHMENTS
1. Agreement with Brodart Company
2. Agreement with Ingram Library Services, LLC