TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Matt Henry, Chief of Police
PREPARED BY: Dawnn Jackson, Management Analyst - Administration
SUBJECT:
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Notice of Completion for the City of Murrieta Police Department Locker Room Remodel, CIP 21041
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RECOMMENDATION
recommendation
Accept the Notice of Completion of improvements for the City of Murrieta Police Department Locker Room Remodel, Capital Improvement Project (CIP) No. 21041;
Authorize the transfer of $33,213.23, in savings to CIP No. 21036, Traffic Bureau Improvement Project; and
Request the City Clerk to record a Notice of Completion, close CIP No. 21041, and release bonds in accordance with State law and City ordinances.
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PRIOR ACTION/VOTE
On June 4, 2024, the City Council approved Resolution No. 24-4745, adopting the City's Capital Improvement Plan budget for Fiscal Years 2024/25 to 2028/29, which included funding for CIP No. 21041.
On September 17, 2024, the City Council approved agreements with High Density, Inc. and Busy Bee Electric to complete the locker room remodel at the City of Murrieta Police Station.
CITY COUNCIL GOAL
Provide a high level of innovative public safety.
BACKGROUND
On September 17, 2024, the City of Murrieta entered into an agreement with High Density to remove the old lockers and install new lockers in both the men’s and women's locker rooms of the Police Station, CIP No. 21041, for a total of $139,575.06, with an additional 15% contingency.
During the project, it was determined that additional lockers were needed in the women’s locker room, resulting in one change order totaling $12,212.23. As additional space was identified, this additional cost was within the 15% contingency.
High Density, Inc. has invoiced the City for a total of $151,787.29. The final payment to High Density, Inc. for the five (5) percent retention is expected to be $7,589.36.
On September 17, 2024, the City also entered into an agreement with Busy Bee Electric to run power into the new full-sized lockers in both the men’s and women's locker rooms of the Police Station, CIP No. 21041, for a total of $14,999.48, with an additional 15% contingency.
Busy Bee Electric has invoiced the City for a total of $14,999.48. The final payment to Busy Bee Electric for the five (5) percent retention is expected to be $749.97.
Invoices:
High Density Invoice#1 $139,575.06
High Density Invoice#2 $12,212.23
Busy Bee Electric Invoice#1 $14,999.48_
Total Payment Amount to Date $166,786.77
5% Retention withheld from the Invoiced amount above:
High Density Invoice#1 $6,978.75
High Density Invoice#2 $610.61
Busy Bee Electric Invoice#1 $749.97___
Total Retention Payments $8,339.34
Staff inspected the improvements and found them to be satisfactory and recommends formal acceptance by the City Council of the project, as complete.
FISCAL IMPACT
The total cost of the City of Murrieta Police Department Locker Room Remodel CIP No. 21041 is $166,786.77, which is within the $200,000 budget provided for this project.
Staff recommends that the City Council reallocate the remaining balance of $33,213.23, from this completed project to CIP No. 21036 Traffic Bureau Improvement Project.
ATTACHMENTS
1. Notice of Completion - CIP No. 21041: City of Murrieta Police Department Locker Room Remodel