TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Doug Strosnider, Fire Marshal
PREPARED BY: Elizabeth Ellis, Administrative Assistant
SUBJECT:
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Community Wildfire Protection Plan Agreement
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RECOMMENDATION
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Award the Community Wildfire Protection Plan contract to DUDEK, in the amount of $125,000;
Approve a 20% contingency (up to $25,000) to address unforeseen conditions or project requirements;
Authorize the Fire Chief to approve change orders not to exceed the contingency; and
Authorize the City Manager to execute the agreement.
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PRIOR ACTION/VOTE
On December 3, 2024, the City Council adopted Resolution No. 24-4798 accepting grant award # 5TR23208 from the California Department of Forestry and Fire Protection in the amount of $2,653,644 (Vote: 5-0).
STRATEGIC ALIGNMENT
Provide a high level of innovative public safety.
DISCUSSION
The City of Murrieta (City), Murrieta Fire and Rescue (MFR) submitted a grant application for the Fiscal Year (FY) 2024 Cal Fire Wildfire Prevention Grant Program. This grant provides funding for fire prevention projects and activities in and near fire-threatened communities that are on City-owned property. On August 19, 2024, MFR received notification from the granting agency informing the City of Murrieta that it had been awarded a Wildfire Prevention Grant in the amount of $2,653,344. One of the items the grant is funding is the development of a Community Wildfire Protection Plan (CWPP) for the City .
The City issued a Request for Proposals (RFP) seeking qualified firms to develop a CWPP. Several proposals were received and reviewed by the City’s evaluation team through a competitive process that included interviews, scoring, and evaluation. Based on the results of this process, a consultant, DUDEK, was selected for the contract award in the amount of $125,000, plus the not to exceed $25,000 contingency.
FISCAL IMPACT
The City Council previously established a budget appropriation for the FY24 CAL Fire Wildfire Prevention Grant. $125,000, of this grant has been allocated for the completion of the CWPP.
As a reimbursable grant, the City will incur eligible expenses upfront and request reimbursement from CAL FIRE in accordance with the terms of the grant. This grant does not require any local fund match or cost share.
This agreement includes a 20% contingency, up to $25,000, to address unforeseen conditions or project adjustments, if any. Funds are available in Account 1513590-60480 Contract Services to cover these costs.
ATTACHMENTS
1. Agreement with DUDEK