TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Brian Ambrose, Community Services Director
PREPARED BY: Brian Crawford, Senior Program Manager - Parks & Recreation
SUBJECT:
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Change Order for Construction Management Services with Anser Advisory for Tot Lot Improvements Phase 1
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RECOMMENDATION
recommendation
Approve a change order to Purchase Order P03688 with Anser Advisory Management LLC, in the amount of $49,660, for Construction Management Services related to the Tot Lot Improvements Project Phase 1; and
Approve an additional budgetary appropriation for Capital Improvement Projects (CIPs) 22026, 22035, 22036, and 22038 from Park Land Development Impact Fees using Unassigned Fund Balance.
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PRIOR ACTION/VOTE
On July 2, 2024, the City Council awarded a construction contract in the amount of $1,344,667.35 to Millsten Enterprises, Inc., for Tot Lot Improvement Project Phase 1 CIPs 22026, 22035, 22036, and 22038 (Vote: 5-0).
On June 20, 2023, the City Council awarded an On-Call Consulting Services Agreement with Anser Advisory (Vote: 4-0-1).
CITY COUNCIL GOAL
Coordinate and deliver responsive, effective community services.
BACKGROUND
Anser Advisory Management (Anser) is a consulting firm that performs project, construction, and labor compliance services through an on-call consulting agreement with the City.
In February 2023, staff requested that Anser provide a proposal for services related to each of the nine (9) sites included in two (2) phases of the Tot Lot Improvements projects. At the time, there was limited information about the level of effort needed for the design and construction portion of the projects and only preliminary estimates on what it would cost to construct each site.
The Tot Lot Improvements Project Phase 1 includes four (4) sites, each with its own Capital Improvement Program (CIP) Project number. All four (4) locations are projected to go over budget for construction management-related services and require additional funding to close out each project thoroughly. Originally, the construction contractor was allowed one hundred (100) days to complete the project. However, there have been several unforeseen issues like playground equipment fitment issues, the need to add safety fencing to three of the four locations, incorrectly calculated quantities of soil export at three of the sites, and ADA access issues at Northstar Park. These issues will require adding an additional 50-60 days to complete the project, and the additional costs for construction consulting services provided by Anser are directly attributed to the additional number of construction days.
No amendments are necessary to the agreement with Anser, as services are utilized through the existing On-Call Agreement, which requires a proposal to be provided for each project.
FISCAL IMPACT
The above request will require a total increase in funding of $49,660 for Construction Management Services using Park Land Development Impact Fees (DIF) funds, as follows:
|
CIP Project |
Park |
Original Consulting Fee |
Addt’l Funding Requested |
Total |
|
22026 |
Oak Terrace |
$ 18,544 |
$ 4,500 |
$ 23,044 |
|
22035 |
Palomar |
$ 19,438 |
$ 4,810 |
$ 24,248 |
|
22036 |
Northstar |
$ 35,956 |
$ 25,830 |
$ 61,786 |
|
22038 |
Monte Vista |
$ 27,656 |
$ 14,520 |
$ 42,176 |
|
|
|
$ 101,594 |
$ 49,660 |
$ 151,254 |
Park Land DIF does have available Unassigned Fund Balance to cover this budget appropriation.
ATTACHMENTS
1. Anser Change Order Proposal