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TO: HONORABLE MAYOR AND MEMBERS OF THE CITY COUNCIL
FROM: Diego Chavez, Administrative Services Director
PREPARED BY: Diane Kohanyi, Management Analyst - IT
SUBJECT: Agreement with American Security Group
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RECOMMENDATION
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1) Approve a three-year agreement with Amergroup Inc. dba American Security Group for an
amount not to exceed $68,000;
2) Authorize the exemption from bidding requirements; and
3) Authorize the City Manager to execute the agreement with American Security Group.
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PRIOR ACTION/VOTE
On December 17, 2019, the City Council adopted Resolution No. 19-4185, awarding the contract for the Closed-Circuit Television, Video Management System, and Access Control System Project (Vote: 5-0).
CITY COUNCIL GOAL
Provide a high level of innovative public safety.
BACKGROUND
American Security Group (ASG) was the original vendor responsible for designing and installing the City of Murrieta’s (City) comprehensive video surveillance and access control system. The systems are integral to the security and document retention protocols. The Closed-Circuit Television (CCTV) was strategically deployed across pivotal locations such as City Hall, the Library, the Police station, and Town Square Park. Augmenting the CCTV system, the video management system archives the recordings captured by these security cameras in compliance with the City’s retention schedule. The access control system is designed to regulate authorized physical entry through facility doors using access keycards. This system effectively manages entry permissions, thus contributing to the overall safety and security of the City's premises.
In 2021 and 2022, pursuant to City Manager's signature authority, ASG provided maintenance at a rate of $17,589.51 per year. The total expenditure for those two years was $35,179.02. The addition of the three years contemplated in the present agreement puts the total project cost over the City Manager’s signature authority.
Murrieta Municipal Code Section 3.08.280(I) allows exceptions for the acquisition of information technology software and related services in a competitive process By continuing the support and maintenance services with ASG, the City can preserve the existing infrastructure while bolstering safety and security measures. Their past involvement provides them with intimate familiarity with the City’s distinct systems, network architecture, and configurations
FISCAL IMPACT
The cost for this service is not to exceed $68,000 for three years. This item is funded from account code 726830-62160 within the IT division’s Operating Budget. An adequate budget is also included in the Fiscal Year 2024/25 Operating Budget. The budget for the remaining year of the agreement will be included in the normal biennial budget process.
ATTACHMENTS
1) American Security Group Agreement